Hours: Mon – Fri 8:00a – 5:00p, willing to work OT as needed

Location: Harbor City, CA

Type: Contract/ Onsite / Health-care

**Job Overview:**

We are seeking a highly professional executive admin to provide advanced administrative support associated with office operations. The ideal candidate will provide high-level administrative support to executives. Will be involved with complex and confidential departmental information. Responsible for coordinating department workflow, coordinating intricate executive calendars and travel arrangements, notifying executive of issues that require immediate attention, anticipating the executive's upcoming needs, drafting and distributing details of highly confidential information with discretion and cautionary judgement upon request, making basic commitments on the executive's behalf when interfacing with internal and external contacts, and independently resolving simple conflicts with the executive's best interests in mind.

**Responsibilities:**

- Manage executives' calendars and set up meetings

- Coordinate travel arrangements and create detailed itineraries

- Prepare reports, presentations, and correspondence

- Handle incoming and outgoing communications

- Assist in planning and executing company events

- Maintain office supplies inventory and equipment

- Act as the point of contact between executives and internal/external clients

**Experience:**

- Minimum high school diploma required

- Would like Bachelor Degree + 5 yrs exp; if no degree, 8+ yrs work exp in the role

- Minimum 5 years of experience in leadership administrative support

- Computer literacy with proficiency in Google Suite

- Thorough working knowledge of MS Office Suite (Word, Excel, PowerPoint, Outlook, Teams)

- Familiarity with phone systems and office equipment

- Experience in event planning is a plus

- Strong time management, clerical and administrative skills

- Knowledge of DocuSign for document management

- Proficiency in managing Outlook Calendar

This position offers the opportunity to work closely with company executives, enhance organizational skills, and contribute to the smooth operation of the office environment. If you are a proactive individual with excellent communication skills and a passion for administrative support, we encourage you to apply.

Job Types: Full-time, Contract

Pay: $26.17 - $29.02 per hour

Benefits:

• Dental insurance
• Health insurance
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Overtime

Education:

• Bachelor's (Preferred)

Experience:

• Executive administrative support: 5 years (Required)

Ability to Relocate:

• Harbor City, CA: Relocate before starting work (Required)

Work Location: In person