Fundamental Requirements:

• Set up vendors in the system by obtaining necessary documentation such as W9, ACH details, and contact information.
• Ensure timely processing and mailing of hotel billing.
• Process all purchase order (PO) invoices accurately.
• Investigate invoices received without POs, taking corrective action as needed and coordinating with relevant departments and users.
• Ensure all purchases are authorized and properly documented with signatures from authorized managers.
• Prepare invoices for payment and present them to the Controller for signature.
• Conduct check runs at least once a week and ensure invoices are paid within the specified terms.
• Reconcile supplier statements and resolve any discrepancies.
• File paid and unpaid invoices in an organized manner for easy access.
• Audit petty cash reimbursements and verify all documents are completed and approved.
• Review month-end Accounts Payable aging and address any outstanding items.
• Verify all payments (checks, wire transfers, CSI) are correctly applied to invoices.
• Prepare and post month-end accruals.
• Collaborate with Purchasing Manager to review open purchase orders at month-end.
• Enter, pay, and send remittances for quarterly commissions accurately and on time.
• Perform other duties as assigned by the Assistant Director of Finance or the Director of Finance.
• Ensure overall guest satisfaction.

• High School diploma or equivalent required.
• At least one year of progressive experience in a hotel or related field preferred.
• College course work in related field helpful.
• Ability to understand and utilize basic computer equipment and applications, to include word processing and spreadsheet applications.