Whether you seek a collaborative team environment, a career path leading to leadership, a balanced work-life, or the chance to work with an industry leader, our Administrative Assistant positions offer diverse opportunities!

UPMC Hillman Cancer Center is currently hiring a full-time Administrative Assistant, Associate to support our Radiation Oncology department in Shadyside. This role entails a Monday-Friday schedule during daylight hours, with no evening, weekend, or holiday requirements.

As an Administrative Assistant, your responsibilities will include efficiently scheduling and managing patient appointments, handling patient check-ins and check-outs, preparing charts, scanning documents, and accurately recording demographic and insurance information. Additionally, you’ll assist patients both in person and over the phone, providing essential information and facilitating communication across various departments.

At UPMC, we prioritize not only patient care but also the well-being of our team. Explore our blog to discover some of the benefits you’ll enjoy as a UPMC employee!

Responsibilities:

• Under direct supervision, provides general administrative support to a department or group of professionals.
• Orders office supplies and maintains office equipment.
• Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions).
• Sorts, distributes, prioritizes and composes routine correspondence following established procedures not requiring management review. (i.e., reads correspondence/ highlights important items and sends to supervisor, sends emails sent on behalf of dept head, writes and sends meeting reminders, forwards emails to appropriate distribution list on behalf of department head).
• Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities.
• Assists in researching, drafting, and/or abstracting routine reports. Compiles and analyzes basic information.
• Answers, screens, and routes incoming calls and messages. Responds to routine questions.
• Maintains supervisor's calendar (i.e., schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for meeting, may take meeting minutes).
• Greets, screens, and directs visitors to appropriate staff member.

• High School diploma or equivalent.
• Up to one year administrative experience preferred.
• Working knowledge of word processing, electronic mail/calendar, spreadsheet, presentation, and database software
• Ability to use applicable MS Suite products
• Knowledge of business processes and procedures
• Ability to use basic reasoning skills

Applicants will be placed in the appropriate job title and salary based on their individual experience and education.

Licensure, Certifications, and Clearances:

• Act 34

UPMC is an Equal Opportunity Employer/Disability/Veteran