Administrative Assistant - Development/Protective
- Elder Services of Cape Cod and the Islands Inc.
- South Dennis, MA
- Full Time
- 17 days ago
Salary
N/A
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Job Description
Job Title:
Administrative Assistant – Development/ Protective
FLSA:
Non-Exempt
Department:
Development
Hours:
34
Location:
South Dennis, MA
Position Type:
Full time
Is this a Supervisory position:
No
Position Reports To:
Development and Public Information Officer
Program Officer:
Development and Public Information Officer
- Advocacy
- Collaboration
- Compassion
- Diversity
- Innovation
Provides clerical support to the Development department, as well as to the Protective Services and Money Management programs. Helps Elder Services achieve its mission and goals carrying out a variety of administrative and organizational tasks, utilizing a range of software applications.
Development and Communications
- Maintain subscriber lists in Constant Contact
- Enter gifts into Donor Perfect, generate gift acknowledgements and reports
- Create posters and social media postings following established guidelines
- Assist in grant and report writing
Protective Services
- Assist Protective Services Director with redacting records and all tasks related to record requests.
- Tracking PS records that need to be expunged.
- Scanning and uploading PS documents into APS.
Money Management
- Conduct telephone surveys for the Money Management program
- Assist Volunteers with materials or routine questions in absence of MM Supervisor
- Document Volunteer Activity into SAMS
General Administration
- Substitute for Executive Assistant and/or other administrative staff by performing backup for such tasks as distributing mail and troubleshooting office equipment problems. Maintain accurate levels of supplies for the assigned programs and ordering supplies as needed.
- Occasionally substitute at the front desk reception when the regular receptionist is on break or otherwise off duty.
- Other duties as assigned.
- Able to collaborate, take initiative, and respond to feedback.
- Excellent computer skills required.
- Strong written communication skills, including proofreading.
- Able to work mindfully and follow procedures designed to minimize errors.
- Able to organize and keep track of moderately complex information.
- Able to work independently and manage time.
- Associates degree preferred plus two years of relevant experience or a High School diploma with a minimum of three years of relevant experience preferred. Experience with CRM software; experience with Adobe InDesign, Canva, or I-phone photography a plus.
- Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 15 pounds.
Diversity: individual characteristics of employees that make them unique. This uniqueness in the workplace allows for new ideas and creative solutions that can help an organization grow.- Inclusion: when employees feel comfortable and safe, or the cultural and environmental feeling of belonging. It can also be defined as how welcomed and valued an employee feels in the workplace. Including your colleagues while also feeling included yourself.
- Equity: means fair treatment, access, opportunity, and advancement for all employees. By fostering an equitable environment, all employees are given the unique resources they need to succeed. Equitable conditions in a workplace mean that all employees have equal access to opportunities to make the most of their talents.
- Equality: (Often confused with equity) refers to employees receiving the same resources and opportunities without factoring in individual needs. While equity implies fairness, equality implies sameness.
The equitable treatment of all employees is crucial. It is expected that all ESCCI employees will embrace DEI in their professional work, behaviors, relationships, and teams.
I have read and understand this job description. I further understand that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of this position and that these may change as determined by business needs.
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