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POSITION SUMMARY:
The Administrative Assistant is responsible for supporting the work of the Domestic Violence and Sexual Assault Unit (18.75 hours/week) and handling all administrative responsibilities related to cases arising out of the Franklin Juvenile Courts (18.75 hours/week).
DUTIES & RESPONSIBILILTIES:
DOMESTIC VIOLENCE AND SEXUAL ASSAULT UNIT - Supervisor: Director of Domestic and Sexual Violence Projects
Assist with communication and preparation for all unit meetings;
Collect meeting attendance and distribute meeting minutes;
Review DVIP Information Sheets and input data into Access Data Program;
Collect data sheets and input data into Access Data Program;
Create reports for DVIP and HRT grant progress reports and grant applications;
Review case information for new high-risk offender referrals;
Prepare layout and design of law enforcement newsletter, assist in writing sections, and collect articles/information as assigned by Director of Projects;
Provide administrative support as needed for DVIP Coordinator and High-Risk Team;
Complete ongoing maintenance and updates of current unit brochures and outreach materials;
Assist with outreach events organized by DA's Task Force on Domestic & Sexual Violence;
Provide administrative support for outreach programs;
Assist Director of Projects in any grant application, and
Perform other tasks as they arise such as order supplies, troubleshoot equipment problems, and update email lists.
FRANKLIN JUVENILE COURT ADMINISTRATION - Supervisor: District Court Administrative Supervisor
Initiate, modify, update, and dispose of juvenile cases within DAMION;
Request, organize, categorize and produce/deliver discovery to defense counsel for juvenile court cases;
Participate in DAMION user group meetings;
Provide assistance as needed to Franklin District Court Administrators; and
Perform any other administrative duties as requested by the Juvenile Justice Unit Chief and Director of Operations.
Associate's degree
Highly organized
Ability to multi-task
Knowledge of administrative and clerical procedures
Knowledge of computers and relevant software applications
Ability to communicate clearly, effectively, and patiently in-person and on the phone to a diverse population
Must be able to demonstrate professional discretion and maintain confidentiality at all times
Bilingual Spanish fluency strongly preferred.