Department Information

• Generous annual and sick leave benefits; our employees stay because of the work/life balance they are able to obtain here.
• Attractive health, dental, vision, life, and flexible savings options; we will also help you build your retirement savings via our defined benefit or defined contribution plans.
• An opportunity to become a lifelong-learner and enjoy considerable savings for the college education of your dependents through our tuition reimbursement program.

Description of Job

JOB DUTIES: Your application must provide a detailed description of your relevant work experience in relation to the following duties: This position provides administrative support to faculty, staff, students, and high school counselors with all aspects of the registration process for the Career Start program, Concurrent Enrollment, High School Articulation, and Pivot our dropout recovery program.

Duties include:
Career Start & High School Articulation -support daily operation of Career Start program which hosts students on the Centennial Campus M-F from 9-11 :40a, August through May. Order and maintain inventory of classroom sets of textbooks. Process HS Articulation course review requests. Process students' applications for articulated credit (review HS transcripts, CTE Gateway, articulation fliers, transcribe PLA to students' college transcripts, communicate with students when more information is needed). Create and maintain articulation fliers. Build Career Start courses. Register Career Start students. Communicate program requirements to partners and families. Create, maintain, and post to HSP website Career Start fliers. Position creates, manages and maintains multiple databases for Career Start and HS Articulation. Maintains partner contact information. Communicates with partners via HSP email re. collaboration events and partner meetings. Position compiles instructor budget requests for the following school year and make recommendations to the Associate Dean for decision making.

Concurrent Enrollment/Campus Pathways & Pivot - supports the building of college classes on high school campuses, registers students for 300+ sections of high school hosted college classes, processes billing for 18+ school districts and independent charter schools, supports resolution of COF errors, codes and flags more than 3,000 students in fall and spring semesters, maintains a database to track all necessary information for course builds, maintains updated partner information on HSP website, interacts with financial services to resolve billing concerns, coordinates classrooms for CE orientations, creates and hangs signage for special events. Maintains database for CE MOUs. Maintains partner contact information databases.

Other Duties as Assigned - provides ongoing support to the assistant dean, associate dean, and two assistant directors with tasks as needed such as reviewing spreadsheets of student information for coding errors; works in cooperation with another Administrative Assistant II on large projects such as annual budget requests and reviews; assigns tasks to the four work study student staffers when appropriate.

Position utilizes various software programs to maintain records effectively and efficiently. Microsoft Office Word for all word processing; Access to create and maintain databases for student information, mailing lists, etc.; Excel to update spreadsheets; and Outlook for emails and appointments. Banner; and Imaging software to accomplish work assignments. Utilizes state financial system for budget inquiries, purchase requisitions, and student and financial data; and Banner INB for entering and viewing student information.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

MINIMUM QUALIFICATIONS:
Two years of general clerical experience utilizing Microsoft Office Word, Excel and Outlook. Your application must be completed in detail documenting your clerical and Microsoft Office experience. Candidate must have experience providing customer service and interfacing with a variety of people from many levels within an organization and community. Application must clearly detail the extent of these qualifications. (Part-time experience will be pro-rated).

Education:
College, University or non-correspondence business school course work from an accredited institution may substitute for the general clerical experience on a year-for-year basis. (30 semester hours equals one year) However, there is no substitution for the Microsoft Office experience. You must submit a copy of your unofficial transcripts with your application by the closing date in order to be considered. Redact your personal identifying information on your transcript.

Applicants who wish to qualify based on education completed outside the United States must be deemed equivalent to higher education programs of U.S. institutions by an organization that specializes in the interpretation of foreign educational credentials. This documentation is the responsibility of the applicant and should be included as part of your application materials. NOTE: Pikes Peak State College does not recognize academic degrees from schools that are not accredited by an accrediting institution recognized by the United States Department of Education. Any applicant falsely claiming an academic degree from an accredited school will be subject to actions ranging from disqualification from employment consideration to removal from employment at the pikes Peak State College.

PREFERRED REQUIREMENTS: Please provide a detailed description on your application of your relevant work experience and document examples of your work in relation to the following experience: Experience working with a student information system such as BANNER or similar system. Proficient in utilizing Microsoft Office Software including Word, Excel, and Outlook, and SharePoint; Experience with Navigate, experience working with scanning/coping equipment; experience working in a fast paced, customer service and data entry environment; and interpersonal, written and oral communication skills. Experience in a higher education institution as a clerical or administrative assistant. Daily interaction with students, faculty and staff requires that this position have strong interpersonal, communication and organizational skills. Strong time management and organizational skills; critical thinking skills. Ability to deal with a diverse population with discretion and tact. Working knowledge of High School Programs. Experience with Infinite Campus or similar student management program.

CONDITIONS OF EMPLOYMENT: Must submit to and successfully complete a pre-employment background check as a condition of hire. Felony convictions or conviction of crimes of moral turpitude or convictions of misdemeanors related to job duties may disqualify you from consideration for this position. Should your background check reveal any charges and convictions, it is your responsibility to provide Pikes Peak State College, Office of Human Resources with an official disposition of the charges. This position may require additional travel to other campuses along with working occasional nights and weekends.

Supplemental Information

This posting may be used to fill one or more similar positions in the future.

Comparative Analysis Process: Your employment application will be used to rate your training and experience and to determine your rank among the candidates for this position. Other forms of testing may include eSkill, oral board, written, etc. subject to change based on number of qualified applicants. It is, therefore, very important to fill out the application completely and to give a detailed description of your education and work experience. Your application and attachments should address the described duties, minimum, and preferred qualifications. Be sure your application specifically addresses the requirements as listed in the Minimum Requirements section and that all required documents are included in the application packet (e.g. application, transcripts, licensure, supplemental questionnaire, etc.). Failure to include the required information by the application deadline will result in your rejection from consideration of the position.

IMPORTANT NOTE TO APPLICANTS: Former employees of the Colorado Community College System or one of its 13 colleges, who were disciplinary terminated or resigned in lieu of termination, must disclose this information on your completed application.
For information regarding Pikes Peak State College Security, including crime statistics for the Centennial, Downtown Studio, and Rampart Range campuses and surrounding area, please see the PPSC Department of Public Safety’s website at: https://www.pikespeak.edu/administration-operations/campus-police/index.php.. For a hard copy report please contact Human Resource Services at 719.502.2600.

Equal Opportunity Employer:
The Colorado Community College System does not discriminate on the basis of sex, gender, race, color, age, creed, national or ethnic origin, physical or mental disability, veteran status, pregnancy status, religion, marital status, genetic information, gender identify, or sexual orientation in its activities, programs, or employment practices as required by Title VI, Title VII, 1964 Civil Rights Act; Title IX, Education Amendments of 1972; Age Discrimination in Employment Act of 1967; Section 504 of the Rehabilitation Act of 1973; Vietnam Era Veterans’ Readjustment Assistance Act (VEVRAA) of 1974, Pregnancy Discrimination Act of 1978; Genetic Information Nondiscrimination Act of 2008; and the Americans with Disabilities Act (ADA) of 1990.

Americans with Disabilities Act (ADA) Accommodations:
As part of our commitment to provide access to individualized support, our agency will assist individuals who have a disability with reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our Vice President of Human Resource Services, Kim Hennessy, at [email protected] or call (719) 502-2006.

Pregnant Worker’s Fairness Act:
The Pregnant Worker’s Fairness Act allows applicants to request a reasonable accommodation for known limitations related to pregnancy, childbirth, or related medical conditions. If you require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to the Vice President of Human Resource Services, Kim Hennessy, at [email protected] or call (719) 502-2006.

Address Confidentiality Program:
If you are covered by the Address Confidentiality Program as provided by Colorado Revised Statute (CRS) 24-21-201through 24-21-214, please notify the Human Resources office or analyst listed on this announcement so that you are provided the appropriate time extension for notifications provided by U.S. Mail. The extension allowed under this program applies only to U.S. Mail notifications that include a deadline of 10 days or less.

The Federal Clery Act (The Student Right to Know and Campus Security Act of 1990) requires all institutions of higher learning to make available to prospective employees our agency's Annual Security Report. A copy of this information is available on the CCA website athttp://www.ccaurora.edu/students/student-right-know. A paper copy of this report can be obtained at the College Security Office upon request. This report includes statistics for the previous three years concerning crimes that occurred on campus or on property controlled or owned by Community College of Aurora, as well as public property within, or immediately adjacent to and accessible from, our campuses