Job Overview
We are seeking a detail-oriented and proactive Administrative Assistant/Runner to support our team in managing daily operations and enhancing productivity. The ideal candidate will possess strong organizational skills and the ability to multitask effectively while providing excellent customer support. This role requires a blend of administrative expertise and interpersonal skills, making it essential for maintaining smooth office functions. This candidate will need reliable transportation and a valid driver's license.
Responsibilities
- Assist in preparing daily deposits and related emails for multiple entities.
- Stock and organize supplies in kitchen mini fridge and conference rooms (soda, coffee, forks, spoons, knives, paper towels, etc.).
- Regularly stock the coffee machine with coffee beans and mixes.
- Clean coffee machine every day, three times a day (9am, 12pm, 3pm) - this is mandatory.
- Clean out fridge weekly; make sure there are not expired items.
- Do not leave delivered packages up front (boxes, Fed Ex, etc.) please deliver to person right away.
- Make name plates for new employees.
- Stack paper in printers every day (please notify Office Manager when paper is low, so an order can be placed).
- Keep the office clean (throw away big boxes, clean office supply area, keep office supply cupboards organized).
- Assist with the birthday committee and the decoration of employees' desks.
- Assist with projects around the office (assemble office supplies, set up desks for new employees, etc.).
- Pick up shred in Managing Partners' offices.
- Pickup daily mail from appropriate mailboxes.
- Take mail to post office daily and pick-up mail (at the end of the day).
- Setup (and clean up) conference rooms for special events/meetings in the office.
- Complete any tasks and/or projects as requested by Management.
Runner Duties
- Communicate with Manager (in Teams) regarding daily runs.
- Pick up checks from various companies each Wednesday & last day of the month.
- Deliver deposits to several banks each Wednesday & last day of the month.
- Deliver documents to and from several courts (as requested).
- Deliver documents given to you by the attorneys (as requested).
- Pick up CDs for client cases (as requested).
- Occasionally deliver client baskets to their residence.
- Occasionally pick up office supplies from stores (Smart & Final, Target, Etc.).
- Occasionally pick up catering for office events.
- Provide accounting receipts for any purchases made.
Skills
- Strong customer support and customer service skills.
- Strong multitasking skills.
- Excellent phone etiquette with strong verbal communication abilities.
- Proficient in Microsoft Suite applications (Word, Teams, Excel).
- Competency in computer literacy to navigate various software applications.
- Bilingual proficiency in Spanish is a plus.
Join our team as an Administrative Assistant/Runner where your contributions will be valued, and you will play a key role in our success!
Job Type: Full-time
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Application Question(s):
- Do you have (reliable) transportation?
License/Certification:
- Driver's License (Required)
Ability to Relocate:
- Henderson, NV 89052: Relocate before starting work (Required)
Willingness to travel:
Work Location: In person