The duties of the Administrative Assistant will be to assist the Environmental Transportation Director/PM when it comes to data entry/collection, training, onboarding/offboarding, and scheduling.

Responsibilities:

Data Entry/Invoicing

• Scanning manifests daily
• Verifying Daily Work Orders from the previous workday
• Entering, collecting and filing data as required

Training

• Assist with ensuring all employees' training is complete and up-to-date
• Notify employees on what training needs to be completed or is about to expire
• Ensure all required site-specific training is completed by the employee and up-to-date

Onboarding

• Assist with onboarding and offboarding employees

Scheduling

Assist the Operations Coordinator (Dispatcher)

• Be able to navigate the systems used to schedule and create daily work orders
• Scheduling of equipment and employees when the Operations Coordinator is not available
• Create daily work orders
• Notify employees of what their schedule is for the following day
• Coordinate with the Shop Foreman on equipment status.
• All other duties as assigned

Requirements:

• High School Diploma or equivalent
• Proficiency in Microsoft Office Suite and other productivity software
• Ability to work independently and collaboratively in a fast-paced, deadline-driven environment
• Strong organizational skills and ability to prioritize tasks effectively

We offer competitive pay based on experience. Comprehensive benefits package, including health insurance, retirement plans and paid time off along with opportunities for professional development and career advancement.

If you are a motivated individual who thrives in a fast-paced environment, we would love to hear from you. Apply now to join our team as an Administrative Assistant!

Job Type: Full-time

Pay: $18.00 - $19.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person