Position Title: Administrative Assistant

Reports to: Operations Manager

Location: Chesapeake, VA

Employment Status: Full-Time

FLSA Status: Non-Exempt

Position Summary: Aldevra is currently seeking a qualified Administrative Assistant to support the Naval Consolidated Brig Detachment in Chesapeake, VA. The ideal candidate will already align with our core values of SOAR (Strong Integrity and Ethics, Outstanding Teamwork, Accountability-Driven and Relentless Pursuit of Quality).

This position is contingent upon contract award.

DUTIES AND RESPONSIBILITIES

The essential functions include, but are not limited to the following:

• Prepares, analyzes, and assists in administrative support to staff and management in various clerical duties
• Conducts special analyses, reports, inquiries, and evaluations regarding administrative matters using CORMIS, Microsoft Access, Microsoft Excel, Microsoft Word, and other electronic equivalent methods.
• Prepares oral and written reports and presentations that present clearly, concisely and effectively. Maintains analytical results or evaluations and studies performed regarding administrative matters. Provides staff support for formal presentations.
• Weekly meetings and status reports with staff to identify action items and report on the status of action items.
• Provide a biweekly status update on tasks in an electronic format to be reviewed. This report should show status for tasks, initiative, and project plans.
• Maintain confinement records, Disciplinary and Adjustment proceedings, case files and log book records for disposition to the required location.
• Serve in a position of trust as the Command Pay and Personnel Administrator (CPPA) “on-site” representative of PAYPERS for prisoners at the facility providing prompt, courteous and accurate services.
• Makes significant recommendations for improved work methods, organizational structure, records and files management processes, procedures for administering administrative services, guidelines and procedures.
• Provides administrative and management advice and assistance to managers, supervisors and employees on matters pertaining to, training, supplies, telecommunications, and general logistics support.
• Create, organize, use and maintain prisoner records until such time as SECNAV 1640.9D dictates transfer or disposition.
• Assist in the creation and review of files for the American Correctional Association (ACA) audit, Prison Rape Elimination Act (PREA) inspection, Operational Readiness Inspection (ORI), and Inspector General (IG) inspections.
• All other duties as assigned.

About Us

Aldevra was founded in 2009 by current President & CEO Rodney Marshall, a U.S. Marine Corps veteran and minority entrepreneur. The company began by selling foodservice equipment to the federal government and later expanded to include medical equipment and professional services, helping to meet a broader range of customer needs. Today, Aldevra is recognized as a top foodservice equipment dealer in the U.S., specializing in federal government sales while also growing its commercial and e-commerce customer base. Its professional services division provides federal agencies with healthcare professionals, construction and facilities managers and technicians, and administrative support. Whether it's equipment or staffing, Aldevra is committed to delivering high-quality products and timely service at the best value.

Recent accolades include:

• Inc. 5000 Fastest-Growing Private Companies in America No. 3359 on the 2024 list
• Foodservice Equipment Reports 2024 Top Dealer
• VETS Indexes 5-Star Employer for 2024 Employer Awards
• Foodservice Equipment & Supplies magazine 2024 Distribution Giants list
• Great Expectations Award for Outstanding Growth in 2023
• Strata GPO Top 10 Dealer
• RATIONAL2024 Premium Partner Award
• Great Place to Work®
• 2024 Military Friendly® Employer Gold designation
• 2023 HIRE Vets Medallion Award
• ENERGY STAR® Partner
• Department of Defense Military Spouse Employment Partnership Small Business Partner
• Army Partnership for Your Success (PaYS) Partner #911

Learn more about us at aldevra.com.

Security Requirements:

• Must be able to obtain a government Common Access Card (CAC) clearance.

This position requires passing an extensive background check.

Qualifications:

• Minimum two (2) years of the general experience; shall include specialized analytical and programmatic experience in business, management, stakeholder communications and other relevant areas.
• Oral and written communication skills to effectively exchange information and convey ideas and concepts to a variety of stakeholders.
• Ability to use a computer to access and retrieve data and information with experience in Adobe, Microsoft Word, Excel, and Access.
• Extensive experience with handling MOUs/IAAs, to include staffing, developing, routing, verifying correct information.
• Experience with querying/formatting/interpreting reports from the Department of Treasury Administrative Resource Center OBI & G Invoice & HR systems interface
• Experienced in working with computer-generated reports and extracting data from databases to develop and generate information and summary data to support such activities as technical evaluations, management and financial record keeping.
• Knowledge of Federal Purchase Card process and regulations
• Knowledge of Federal Travel procedures and with the Defense Travel System
• Ability and willingness to receive training and direction.
• Ability to read and interpret general procedural guidelines.
• Attend required initial and annual training as well as submit for and pass a criminal record check initial and subsequently for employment beyond 4 years.
• Valid driver's license
• Excellent attention to detail; accurate data entry
• Customer Focused and team-oriented work ethic
• Able to multi-task efficiently and accurately, focusing on quality

Veterans and Military Spouses are encouraged to apply.

We offer you a generous benefits package including:

• Medical, Dental and Vision
• Short Term and Long-Term Disability
• Life Insurance
• Paid Time Off
• Employee 401(k) with company match
• Professional Team Environment

Aldevra is an equal opportunity, E-Verify employer, drug free workplace, and complies with ADA regulations as applicable. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, gender identity, sexual orientation, disability status, protected veteran status, or any other characteristic protected by law.