The Administrative Assistant plays a pivotal role in ensuring smooth daily operations within the events department. This position provides comprehensive administrative support to the Events Manager assisting in managing schedules, coordinating meetings, handling correspondence, and performing various administrative tasks to facilitate efficient workflow. Will also assist as necessary with events needs.

Duties/Responsibilities:

· Coordinate and manage calendars for events manager, scheduling meetings, and appointments as needed.

· Manage incoming and outgoing correspondence, including emails, phone calls, and mail. Draft and edit documents, letters, memos, and reports as required.

· Organize and schedule meetings, including preparing agendas, booking venues, arranging catering, and ensuring necessary materials are available.

· Maintain and organize physical and electronic filing systems, ensuring documents are properly categorized, archived, and easily accessible.

· Provide support for special projects and initiatives, including research, coordination, and documentation as required.

· Collaborate with colleagues across departments, offering assistance and support to ensure collective goals are met effectively.

· Handle sensitive information with discretion and confidentiality, maintaining the highest level of professionalism and integrity at all times.

· Undertake additional tasks and responsibilities as assigned by management, demonstrating flexibility and adaptability in a dynamic work environment.

• Work closely with the Director of Hospitality and/or location Managers for event staffing needs

Required Skills/Abilities:

· High school diploma or equivalent; additional certification or training in office administration is a plus.

· Proven experience as an administrative assistant or in a similar role, preferably in a fast-paced office environment.

· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.

· Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines effectively.

· Excellent communication and interpersonal skills, with a courteous and professional demeanor.

· Attention to detail and accuracy in work, with a commitment to delivering high-quality results.

· Ability to work independently with minimal supervision, as well as collaboratively within a team.

· Discretion and integrity when handling confidential information.

· Adaptability and willingness to learn new skills and take on new challenges.

· Knowledge of office equipment and procedures, with a proactive approach to problem-solving.

· Work schedule expected to be Tuesday through Saturday, with the possibility of an occasional Sunday.

Physical Requirements:

· Prolonged periods sitting at a desk and working on a computer.

· Must be able to lift up to 40 pounds at times.

· Must have reliable transportation to and from work as well as to and from properties while at work

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Evening shift

Work Location: In person