Job Title: Administrative Assistant

Organization: Keep Austin Beautiful

Location: Austin, TX

Position Type: Part-time, hybrid

Salary: $20.80 per hour, commensurate with experience

About Us: Keep Austin Beautiful is a nonprofit organization dedicated to inspiring and educating all Austinites to volunteer together, beautify green spaces, clean waterways, and reduce waste daily. We are seeking a part-time Administrative Assistant to support the efficient operation of our organization. The ideal candidate is a multi-skilled individual who can manage their workflow independently.

Key Responsibilities:

• Maintain accurate financial records in QuickBooks, including check requests, deposits, receipts, credit card charges, and monthly invoicing.
• Process payroll, health benefits, new employee enrollment, paid time off tracking, and bi-monthly 403(b) contributions.
• Coordinate the CEO’s calendar, reports, presentations, memorandums, and correspondence.
• Manage and update the Keep Austin Beautiful shared calendar, including staff and Board meetings, holidays, birthdays, and service anniversaries.
• Organize logistics for staff and Board retreats and meetings, including food orders and meeting space reservations.
• Maintain Board of Directors records, including contact lists, event calendars, and webpage updates.
• Enter and manage donor information in the Little Green Light database; manage office and program supplies.
• Collaborate with the bookkeeper on financial reports and perform additional duties as assigned.

Qualifications:

Required:

• High School diploma or GED equivalent.
• Proficiency in Microsoft Office, with strong skills in Outlook for schedule management and Excel for data entry.
• Experience with QuickBooks Online (certification preferred) and familiarity with donor databases like Little Green Light or equivalent.
• Proven ability to organize priorities, meet deadlines, and manage multiple projects and administrative tasks efficiently.
• Excellent verbal, written, and interpersonal communication skills.
• Ability to collaborate effectively with diverse individuals and groups.
• Strong attention to detail and commitment to follow-through on all tasks.

Preferred:

• QuickBooks Online certification.
• Basic understanding of HR practices and processes.

Work Hours: This is a part-time position, offering up to 20 hours per week. The role requires in-office presence one day each week to perform tasks such as processing mail, receiving deliveries, and making deposits. While the work hours are flexible within the Monday through Friday, 9 AM to 6 PM window, you must be available to work at least four days per week.

Benefits: As this is a part-time position, health, dental, and retirement benefits are not included. However, Keep Austin Beautiful provides a supportive and dynamic work environment. The role offers pro-rated vacation and sick leave, along with mileage and cell phone reimbursement.

Application Process: Interested candidates should submit a letter of interest and resume to [email protected]. Please include "Administrative Assistant - [Your Last Name]" in the subject line. No phone calls, please.

Equal Opportunity Employer: Keep Austin Beautiful is an Equal Opportunity Employer. All employment decisions are based on individual qualifications and business needs, without regard to race, color, religion, sex, national origin, age, disability, genetic information, sexual orientation, gender identity, veteran status, or any other status protected by law.

Job Type: Part-time

Pay: $20.80 per hour

Expected hours: No more than 20 per week

Benefits:

• Flexible schedule
• Paid time off

Schedule:

• Monday to Friday

Ability to Relocate:

• Austin, TX 78702: Relocate before starting work (Required)

Work Location: Hybrid remote in Austin, TX 78702