Administrative Assistant
- Virginia Peninsula Community College
- Remote
- Full Time
- 18 days ago
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Job Description
Virginia Peninsula Community College is a two-year institution of higher education established as a part of a statewide system of community colleges. It primarily serves the residents of the cities of Hampton, Newport News, Poquoson, and Williamsburg, and the counties of James City and York.
The purpose of the position is to provide administrative assistance to the Director of Allied Health and PSAHHS Dean and support the division faculty to ensure the efficient operation of the Division office. Responsibilities include managing the Division office by maintaining documents and files, overseeing the performance of part-time office staff and work-study students, communicating both orally and in writing with the public and college personnel, working with the other Division Administrative Assistant on travel regulations, performing data entry, managing the Division budget, inputting the schedule of classes, and processing adjunct faculty contracts. Additionally, the position is responsible for establishing mutual trust within the division office.
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
Knowledge
- Knowledge of office management systems and procedures
- Basic understanding of office equipment
- Proficient with Microsoft Office Suite software.
- Excellent problem-solving and organizational skills.
- Excellent time management skills
- Excellent customer service and communication skills: verbal, written, and interpersonal.
- Quickly acquire familiarity with new software systems and programs.
- Organize and coordinate work within schedule constraints and handle emergent requirements in a timely manner.
- Develop and maintain cooperative and professional relationships and work constructively within a team, faculty, and students.
- Quickly acquire familiarity with the roles and function of the assigned department, and any specifically applicable laws or guidelines.
- Maintain confidential materials.
- Work independently and oversee administrative details not requiring the immediate attention of supervisor.
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.
The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
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