Administrative Assistant – Project Department

WK Industrial Services is an industrial contractor rapidly growing and seeking to expand our Project Department.

Are you looking for a chance to start with an international growing company and have an opportunity for advancement?

• Are you detail-oriented with strong organizational skills?
• Do you excel at project tracking and managing administrative tasks?
• Are you a team player with good communication skills?

The Role:

• Provide general administrative support to the Project Department, including managing phone calls, emails, and correspondence
• Track project progress, vendor invoices, and payment status of invoices
• Manage payroll-related tasks, including tracking timesheets and expense reports
• Oversee and update records related to fleet management and company vehicles
• Organize and maintain well-structured project files and documentation
• Assist with project-related data entry and spreadsheet management
• Support in coordinating meetings and events, making travel arrangements as necessary
• Prepare and distribute project documents
• Complete other assigned tasks related to project tracking, payroll, and administrative duties

Experience:

• Administrative Experience (3 years+), preferably in a project-oriented environment
• Experience in payroll management, tracking timesheets, and processing expense reports is required

Languages:

• English (required)
• German and/or Spanish is a plus

Job Type: Full-time

Pay: $19.00 - $22.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person