Administrative Assistant

At Unparalleled Preparatory Academy (UPA), we strive to provide innovative education through career immersion, design thinking, and leadership development. We are looking for an Administrative Assistant who will work under minimal supervision to provide advanced clerical and administrative support to ensure the efficient operation of our school. The ideal candidate will handle confidential information and have frequent interactions with school staff, students, families, and community members.

Primary Purpose:

The Administrative Assistant will support the UPA leadership team by performing a variety of administrative tasks, managing office functions, and ensuring that UPA runs smoothly and efficiently. This role is critical in helping UPA create a welcoming and organized environment that aligns with our mission of providing students with career-accelerating opportunities.

Responsibilities:

• Provide advanced secretarial support and manage office operations to support the administrator and the school
• Handle confidential and sensitive information with professionalism and discretion
• Prepare and maintain department communications, reports, purchase orders, and payment authorizations
• Organize and maintain records, including staff attendance reports, timekeeping, and filing systems
• Assist with department budget preparation and track expenditures
• Manage office inventory and order supplies as needed
• Schedule and organize meetings, appointments, and events for the UPA Board and leadership team, including preparing materials and making catering arrangements
• Assist with scheduling interviews, travel arrangements, and conference registrations for staff
• Answer and direct incoming calls, greet visitors, and provide assistance to students, staff, and parents
• Respond to routine inquiries from the public and staff, and escalate more complex issues to the appropriate administrator
• Maintain and monitor the department calendar of events

Qualifications:

• Education/Certification:
• High school diploma or GED equivalent (recognized by the Texas Education Agency or a regional accrediting agency)
• Bachelors Degree (preferred)
• Candidate must successfully pass a fingerprinting background check
• Required Experience:
• At least three (5) years of clerical or office-related experience, including general knowledge of office procedures such as customer service, telephone etiquette, filing, and bookkeeping
• Administrative secretarial experience or 30 semester hours of college credit or equivalent training preferred
• Special Knowledge/Skills:
• Knowledge of school district organization, operations, and administrative policies is preferred
• Excellent public relations, organizational, and interpersonal skills
• Ability to read and comprehend instructions, correspondence, and memos
• Strong computer skills, including proficiency in using word processing, spreadsheet software, and other office technology
• Ability to work under pressure, handle multiple tasks, and manage time effectively in a fast-paced environment
• Self-motivated and capable of working independently while also being a strong team player

Working Conditions:

• Physical Demands:
• Prolonged sitting, standing, and walking
• Frequent bending, stooping, kneeling, pushing, and pulling
• Repetitive hand motions, keyboarding, and use of office equipment
• Mental Demands/Environmental Factors:
• Frequent interruptions and deadlines, with the need to maintain emotional control under stress
• Work inside and outside, with exposure to varying temperatures and noise levels
• Irregular hours may be required, including extended or weekend work when necessary

Join Us:

UPA is committed to fostering an inclusive and supportive work environment for all staff members. If you are organized, proactive, and ready to contribute to our mission of creating a career-focused educational environment, we encourage you to apply.