Job Summary: The Administrative Assistant at Elecnor Hawkeye, LLC plays a vital role in supporting the Flushing, New York office by assisting functional leads and project managers in the Queens & Westchester region. This position is responsible for managing various administrative tasks, ensuring smooth communication and coordination across teams, and maintaining organized project documentation. The Administrative Assistant also helps to support operations, contributing to the successful execution of projects by handling scheduling, data entry, and other critical support functions. This role is essential in ensuring that projects run efficiently, and that the office remains a well-organized hub.

Responsibilities:

Manage payroll processing for new hires, terminations, and layoffs; enter timesheets in the Field Time Console system; maintain employee timekeeping spreadsheets using GoFormz.

Enter and track weekly payroll and equipment data for projects, ensuring accuracy.

Assist Project Managers with permits, mark outs, and other tasks.

Ensure accurate and complete entry of project data and work order submission.

Perform other related duties, as assigned.

Qualifications:

At least 2 years of experience in an administrative support role, with knowledge of construction management and contractual matters considered a plus.

Ability to prioritize tasks effectively, manage deadlines, and stay organized, especially in high-pressure situations.

Strong interpersonal and communication skills, with the ability to work well within a team and engage with individuals at all levels.

Proactive attitude with a willingness to take on additional responsibilities; capable of working both independently and as part of a team.

Experience with billing and payroll data entry; advanced proficiency in Excel, including data manipulation and spreadsheet design.

Familiarity with PowerPoint for preparing reports is beneficial.