We are seeking a proactive and organized Administrative Assistant with proficient experience in Google Suite and Quickbooks to join our our growing team at Egan Landscape Group. The ideal candidate will play a pivotal role in supporting our administrative and accounting functions. This position requires strong communication skills, attention to detail, and a passion for both administrative tasks within the landscaping industry.

Responsibilities

Administrative Support:

• Manage calendars, schedule appointments, and coordinate meetings
• Answer and direct phone calls and emails, responding to inquiries and providing information.
• Maintain organized filing systems ensuring easy access to important documents.
• Assist with data entry, invoicing, and other general administrative tasks as required.

Customer Service:

• Serve as a point of contact for clients, providing exceptional customer service and addressing inquiries or concerns.
• Assist in the preparation of proposals, contracts, and other documents for clients.
• Follow up with clients to ensure satisfaction and gather feedback for continuous improvement
• Send invoices via Quickbooks
• Recording payments

Qualifications:

• Proven experience as an administrative assistant
• Must have proficiency in Google Workspace (Gmail, Google Docs, Google Sheets, calendar).
• Experience with Quickbooks
• Strong written and verbal communication skills
• Excellent organizational skills and attention to detail, with the ability to multitask and prioritize tasks.
• Ability to work independently with minimal supervision, as well as collaborate with a team.
• Previous experience in the landscaping industry or a related field is a plus.
• Join our team and be part of a dynamic company dedicated to providing top-quality landscaping services while fostering a collaborative and supportive work environment. If you possess the necessary qualifications and are enthusiastic about customer service, we invite you to apply and join us in shaping the future of our company.

Job Type: Full-time

Pay: $20.00 - $23.00 per hour

Expected hours: 35 – 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Vision insurance

Schedule:

• 8 hour shift

Experience:

• Google Workspace: 2 years (Required)
• QuickBooks: 2 years (Preferred)

Work Location: In person