Administrative Assistant
- Virginia Peninsula Community College
- Hampton, VA
- Full Time
- 16 days ago
Salary
$40K - $49K / Year
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Job Description
Title: Administrative Assistant
Agency: Virginia Peninsula Community College
Location: Hampton - 650
FLSA: Nonexempt
Hiring Range: $40,000-49,000
Full Time or Part Time: Full Time
Additional Detail
Job Description:
Virginia Peninsula Community College is a two-year institution of higher education established as a part of a statewide system of community colleges. It primarily serves the residents of the cities of Hampton, Newport News, Poquoson, and Williamsburg, and the counties of James City and York.
The purpose of the position is to provide administrative assistance to the Director of Allied Health and PSAHHS Dean and support the division faculty to ensure the efficient operation of the Division office. Responsibilities include managing the Division office by maintaining documents and files, overseeing the performance of part-time office staff and work-study students, communicating both orally and in writing with the public and college personnel, working with the other Division Administrative Assistant on travel regulations, performing data entry, managing the Division budget, inputting the schedule of classes, and processing adjunct faculty contracts. Additionally, the position is responsible for establishing mutual trust within the division office.
Proven administrative or assistant administrative work experience. Ability to work and support all campus locations.
Knowledge
Knowledge
- Knowledge of office management systems and procedures
- Basic understanding of office equipment
Skills
- Proficient with Microsoft Office Suite software.
- Excellent problem-solving and organizational skills.
- Excellent time management skills
- Excellent customer service and communication skills: verbal, written, and interpersonal.
Ability to:
- Quickly acquire familiarity with new software systems and programs.
- Organize and coordinate work within schedule constraints and handle emergent requirements in a timely manner.
- Develop and maintain cooperative and professional relationships and work constructively within a team, faculty, and students.
- Quickly acquire familiarity with the roles and function of the assigned department, and any specifically applicable laws or guidelines.
- Maintain confidential materials.
- Work independently and oversee administrative details not requiring the immediate attention of supervisor.
Experience working in a higher education setting. Familiarity with college student information systems and FERPA. Purchasing/procurement experience in eVA.
Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer
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