Impact Mental Health Services LLC. is an innovative community based mental health agency committed to providing the most effective support services to members of the Tidewater area. Our goal is to empower our clients to become strong advocates for themselves, or their family. We have assembled a team of committed professionals to create highly ethical, and clinically sound programs. Utilization of a team approach to service provision is the primary model of Impact Mental Health Services.

We are looking to hire an administrative assistant who assists our employees with a smile, makes thoughtful connections, and is willing to jump right in when it comes to new tasks. Written communication skills, verbal communication skills, organizational skills, and technological aptitude are essential.

DUTIES:

• Maintaining electronic and physical employee files as well as other company-related files, including but not limited to scanning, filing and creating documents
• Managing spreadsheets, reports and other organizational tracking
• Aides human resources staff with related duties and special projects
• Auditing for required compliance
• Support other office staff and Program Administrators in daily office duties
• Types and maintains all correspondence assigned by program staff
• Answers phones, takes messages, and schedules appointments
• Performs any other work-related duties as assigned

MINIMUM QUALIFICATIONS:

• Must have a high school diploma
• 3 years administrative experience
• Basic typing and computer skills; experience with HRIS preferred
• Works well in a team atmosphere
• Excellent written and verbal communication skills
• Highly experienced in office document copying, printing, faxing, and distribution

REQUIRED KNOWLEDGE, SKILLS, ABILITIES, AND OTHER CHARACTERISTICS:

• Filing procedures
• Principles of confidentiality regarding records management
• Organizational skills
• Effective interpersonal, typing, and telephone etiquette
• Time management
• Ability to multitask

Job Type: Full-time

Pay: $20.00 - $22.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No weekends

Ability to commute/relocate:

• Portsmouth, VA 23707: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Administrative: 3 years (Preferred)

Work Location: In person