Administrative Assistant: GEO Foundation, Indianapolis, IN

GEO Foundation Mission:

A sign that hangs above the entrance to all GEO Academies reads, “Through these doors walk college graduates.” GEO Foundation believes that all children should have access to a quality education that includes college and that education can “Beat Poverty.”

To actualize these beliefs, GEO has systematically built a student-centered, content-rich K-12 educational model that provides a personalized and competency-based approach to learning necessary to close achievement gaps beginning in elementary schools, ensuring middle school students are on at least high school grade level by the summer before 9th grade, and ultimately preparing low-income students to begin college coursework on college campuses as early as 9th grade. By providing an accelerated pathway to college, beginning in kindergarten, GEO schools hope to break the cycle of poverty that is prevalent in the families and communities of the students we serve.

GEO Foundation Administrative Assistant Opening

The Administrative Assistant plays a pivotal role in supporting the organization’s operations by efficiently managing administrative tasks and ensuring seamless communication. This position requires a Bachelor’s Degree and exceptional organizational skills. The successful candidate will work closely with the company president, executives, and employees.

Responsibilities:

• Correspondence and Compliance:
• Manage correspondence on behalf of the company president, ensuring timely responses and adherence to compliance standards.
• Maintain records of official communications and ensure confidentiality.
• Board Meeting Preparation:
• Organize agendas and related documentation for board meetings.
• Coordinate logistics for board meetings, including scheduling, venue arrangements, and materials distribution.
• Contract Management:
• Maintain an organized filing system for contracts and legal documents.
• Assist in contract preparation and review processes.
• Purchase Order Processing:
• Process Purchase Orders (POs) efficiently, ensuring accuracy and compliance with procurement policies.
• Communication Handling:
• Manage phone calls and visitors to the office, directing inquiries appropriately.
• Handle incoming and outgoing mail and deliveries promptly.
• Special Events Support:
• Assist in organizing and executing special events held at the main office.
• Coordinate logistics for company gatherings, conferences, and celebrations.
• Travel Requests and Reimbursements:
• Process staff travel requests, advances, and reimbursements in accordance with company policies.

** This is not an exhaustive list of duties to be performed and may be adjusted at any time**

Join our team as an Administrative Assistant to contribute to our office's smooth operation and provide essential support to our staff.

Required Qualifications:

• Bachelor’s Degree in a relevant field.
• Extremely high level of professionalism.
• Exceptional organizational skills and attention to detail.
• Excellent communication (both written and verbal) and interpersonal abilities.
• Proficiency in office software tools (e.g., Microsoft Office, Google Workspace).
• Discretion and confidentiality in handling sensitive information.
• Ability to multitask and prioritize effectively.

Join our team as an Administrative Assistant to contribute to our office's smooth operation and provide essential support to our staff.

Job Type: Full-time

Pay: $24.00 - $27.00 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Indianapolis, IN 46208: Relocate before starting work (Required)

Work Location: In person