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Job Description
Overview
RTI International has an opening for an Administrative Assistant in our RTP, Headquarters who has an awareness of the dynamic relationship between our organization and society and strives to make a positive impact on the world. They will provide administrative and basic technical support to Management and Research staff. Position requires accurate typing skills; ability to tactfully communicate with various levels of the organization, skilled with written and oral communications; the ability to establish effective working relationships with directors, managers, and co-workers; attention to detail and accuracy; organization and prioritization skills, as well as the ability to support multiple staff and deal effectively with fast-paced priorities.
Responsibilities
Qualifications
Minimum Qualifications:
EEO & Pay Equity Statements
For San Francisco, CA USA Job Postings Only: Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Further information is available here.
The anticipated pay range for this role is listed below. Our pay ranges represent national averages and may vary by location as a geographic differential may be applied to some locations within the United States.
RTI considers multiple factors when making an offer including, for example: established salary range, internal budget, business needs, and education and years of work experience possessed by the applicant. Further, salary is merely one element to our offer.
At RTI, we demonstrate our commitment to rewarding individual and team achievement through a total rewards package. This package includes (among other things) a competitive base salary, a generous paid time off policy, merit based annual increases, bonus opportunities and a robust recognition program. Other benefits include a competitive range of insurance plans (including health, dental, life, and short-term and long-term disability), access to a retirement savings program such as a 401(k) plan, paid parental leave for all parents, financial assistance with adoption expenses or infertility treatments, financial reimbursement for education and developmental opportunities, an employee assistance program, and numerous other offerings to support a healthy work-life balance.
Equal Pay Act Minimum/Range
$39,000 - $49,000
RTI International has an opening for an Administrative Assistant in our RTP, Headquarters who has an awareness of the dynamic relationship between our organization and society and strives to make a positive impact on the world. They will provide administrative and basic technical support to Management and Research staff. Position requires accurate typing skills; ability to tactfully communicate with various levels of the organization, skilled with written and oral communications; the ability to establish effective working relationships with directors, managers, and co-workers; attention to detail and accuracy; organization and prioritization skills, as well as the ability to support multiple staff and deal effectively with fast-paced priorities.
Responsibilities
- Provide administrative support for a large group of 2500 Staff and Managers, as part of a team. Document creation and processing; scheduling travel; completing and submitting expense reports; time reporting; as well as additional basic administrative duties: sign for and send FedEx packages; post and distribute mail; setting up video conferences; copying; ordering business cards; processing consulting agreements; requisitioning supplies; submitting work requests; data entry; and submitting purchase orders and invoices.
- Coordinating and scheduling meetings using MS Outlook, MS Teams, or Zoom; creating, and distributing meeting and presentation materials; initiating meeting connections prior to start; and arranging catering when needed.
- Maintaining and creating electronic filing systems and maintaining various databases
- Assisting with recruiting by coordinating interview schedules, making travel arrangements, and ensuring compliance of the company’s and the unit’s recruiting guidelines.
- Be the liaison for the research staff by working directly with the offices of Accounting, Purchasing, Human Resources, and the Office of Research Contracts.
- Assist with the onboarding of new staff by providing unit level orientations and training staff on using the company's systems.
- Take meeting minutes, when needed.
Qualifications
Minimum Qualifications:
- HS Diploma required, post-secondary education a plus.
- A minimum of two years in an administrative or customer service field
- Proficiency with standard office processes, policies, and procedures
- Attention to detail and accuracy
- Skilled and demonstrated organizational abilities
- Ability to proactively compile, organize and deliver materials needed for meetings
- Strong communication skills
- Tactfully communicate with various levels of the organization to provide or request information
- Ability to multi-task
- Proactive and responsive
- Ability to anticipate the work and workflow on agreed upon tasks (will the conference
- room accommodate the number of people attending, are accommodations needed for remote attendees, will food be needed, car rentals, hotel bookings, etc.)
- Strong note taking/writing skills
- Maintain strict confidentiality
- Strong MS office skills
- Strong PPT skills
- Strong Excel skills
- Document preparation and skilled formatting in Word
- Must be legally authorized to work in the United States and not require sponsorship now or in the future.
EEO & Pay Equity Statements
For San Francisco, CA USA Job Postings Only: Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Further information is available here.
The anticipated pay range for this role is listed below. Our pay ranges represent national averages and may vary by location as a geographic differential may be applied to some locations within the United States.
RTI considers multiple factors when making an offer including, for example: established salary range, internal budget, business needs, and education and years of work experience possessed by the applicant. Further, salary is merely one element to our offer.
At RTI, we demonstrate our commitment to rewarding individual and team achievement through a total rewards package. This package includes (among other things) a competitive base salary, a generous paid time off policy, merit based annual increases, bonus opportunities and a robust recognition program. Other benefits include a competitive range of insurance plans (including health, dental, life, and short-term and long-term disability), access to a retirement savings program such as a 401(k) plan, paid parental leave for all parents, financial assistance with adoption expenses or infertility treatments, financial reimbursement for education and developmental opportunities, an employee assistance program, and numerous other offerings to support a healthy work-life balance.
Equal Pay Act Minimum/Range
$39,000 - $49,000
As a global employer of choice, RTI is committed to equity, diversity, inclusion and belonging in the workplace and the communities and markets where we serve our mission. We value diversity of thought, culture, background and perspective and welcome applicants without regard to race, color, religion, sex, age, marital status, sexual orientation, gender identity, national origin, creed, citizenship status, disability, protected veteran status, or any other classification protected by applicable discrimination laws or RTI policy.
We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Click here. to view the EEOC Know Your Rights Poster.
We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Click here. to view the EEOC Know Your Rights Poster.
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ॐ श्रीं ह्रीं क्लीं श्रीं क्लीं वित्तेश्वराय नमः॥