Administrative Coordinator for Student Affairs

Full-time, Regular, Exempt Position

The University of Maine School of Law is seeking applicants for a full-time Administrative Coordinator for Student Affairs. The Administrative Coordinator for Student Affairs has primary responsibility for managing the daily functioning of the offices of Student and Registrar Services. The Administrative Coordinator is responsible for planning and coordinating special and regularly-scheduled Student Affairs related events at the Law School. The individual in this position also manages office correspondence, calendars, and resource information.

The work location is 300 Fore Street, Portland, Maine.

Based on the qualifications and experience of the successful applicant, the annual salary range is high $40's plus a 10% employer contribution to the UMS retirement plan. Additional benefits include medical, dental, vision, and tuition waiver programs for employees and dependents. The UMS is a recipient of the Wellness Councils of America's Well Workplace Award and offers a wellness program.

Review of applications begins immediately.  For full consideration, materials must be submitted by May 17, 2024. The position will remain open until a qualified candidate is hired.

Click here to view the complete job description.

Established in 1968, the University of Maine System (UMS) unites seven distinctive public universities and the University of Maine School of Law, comprising 10 campuses and numerous centers, in the common purpose of providing quality higher education while delivering on its traditional tripartite mission of teaching, research, and public service.

A comprehensive public institution of higher education, UMS serves more than 30,000 students annually and is supported by the efforts of more than 2,000 full-time and part-time faculty, more than 3,000 regular full-time and part-time staff, and a complement of part-time temporary (adjunct) faculty. 

Reaching more than 500,000 people annually through educational and cultural offerings, the University of Maine System also benefits from more than two-thirds of its alumni population residing within the state; more than 123,000 individuals.

The System consists of seven universities: The University of Maine (UMaine), including its regional campus the University of Maine at Machias (UMM); the University of Maine at Augusta (UMA); the University of Maine at Farmington (UMF); the University of Maine at Fort Kent (UMFK), the University of Maine at Presque Isle (UMPI); and the University of Southern Maine (USM).  The System also includes the University of Maine School of Law and the University of Maine Graduate and Professional Center.

The University of Maine School of Law is the state's public and only law school, a vital resource serving our local, regional, national, and global community.

Maine Law is an institutional public servant committed to providing an accessible and affordable student-focused program of legal education and achieving the highest standards of ethical behavior.

Our rigorous doctrinal and experiential curriculum, influential scholarship, and signature programming prepare students to practice law, promote respect for the rule of law, and advance justice for all members of society.

Required:

• BA/BS from an accredited institution and a minimum of three years' experience in a fast-paced legal or service provider setting, or the equivalent combination of education and experience.
• Willingness and ability to take initiative as needed.
• Strong customer service orientation; excellent organizational, verbal and written communication, proofreading, interpersonal, and problem-solving skills.
• Strong information technology skills, including experience with MS Office package.
• Ability to handle confidential information, work independently, exercise sound judgement, and meet deadlines.
• Ability to work with grace under pressure and to prioritize multiple tasks.
• Ability to work outside of the typical workday hours as needed for various events and programs.

Preferred:

• Experience in an academic environment (preferably a higher education setting) with customer service and/or event planning experience.
• Intercultural experience either in a work or educational setting to maximize effective communication with individuals of varying backgrounds.

Materials must be submitted via "Apply For Position" below. You will need to create an applicant profile and complete an application which includes contact information for three references and upload:

1) a cover letter which describes your experience, interests, and suitability for the position 
2) a resume/curriculum vitae
 

Incomplete application materials cannot be considered. Materials received after the initial review date will be reviewed at the discretion of the University.

The successful applicant is subject to appropriate background screening.

In complying with the letter and spirit of applicable laws and pursuing its own goals of diversity, the University of Maine System does not discriminate on the grounds of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability physical or mental, genetic information or veterans or military status in employment, education, and all other programs and activities. The University provides reasonable accommodations to qualified individuals with disabilities upon request. The following person has been designated to handle inquiries regarding non-discrimination policies: Director of Equal Opportunity, 5713 Chadbourne Hall, Room 412, University of Maine, Orono, ME  04469-5713, 207-581-1226.  TTY 711 (Maine Relay System).