The University of Kansas Health System

Administrative Project Coordinator

  • The University of Kansas Health System
  • Kansas City, KS
  • Full Time
  • 15 days ago
Salary
N/A

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Job Description

Position Title
Administrative Project Coordinator
Wescoe Pavilion C
Position Summary / Career Interest:
The Administrative Project Coordinator provides high level support to the assigned team/department by assisting with communication, organization, and project management activities. May contribute to the team by conducting research, preparing, and analyzing statistical reports, in addition to project-based work and program development. May plan, organize and schedule events as requested.
Responsibilities:
  • Must be able to perform the professional, clinical and or technical competencies of the assigned unit or department.
  • High level of expertise in MS Office Suite to assist with communication, organization, and project management activities.
  • Communicate effectively with various departments to keep everyone up to date about any changes to projects.
  • Supports the communication plan before a larger rollout of system-wide communications.
  • Provides high-level support to the assigned department.
  • Develops and maintains a collaborative team approach with support staff members and executives built on regular communication, shared decision-making and results oriented problem solving.
  • Coordinates and manages the calendar for the assigned department.
  • Manages and maintains highly sensitive information with complete discretion and confidentiality.
  • Functions independently at a high level, makes valid judgments to ensure the integrity of operations and exhibits initiative in the completion of tasks.
  • High level ability to plan, organize, analyze, and coordinate data/information and activities.
  • Completes special projects as assigned by manager/director.
  • May serve as a liaison to other departments, agencies, and outside vendors as appropriate.
  • Serves as a key communicator to all level of staff on behalf of the Director and/or Manager, as required, and coordinates and disseminates communication to large audiences as needed, capability of navigating complex and sensitive communication circumstances.
  • Assists with coordination of payroll, acting as a backup for Kronos managers.
  • Oversees department meeting schedules (scheduling meeting/events rooms, materials preparation for meetings, ordering water/food, scheduling meetings.
  • Reviews, classifies, and files correspondence and documents, utilizing confidential file system containing sensitive documentation.
  • Develops and maintains shared folder files, documents and keep resource lists up to date.
  • Coordinates the maintenance of office equipment, oversee work order request process, facilitate process to purchase and receive office supplies.
  • As delegated by the Director, represents department management for communicating information to hospital executive team, vendors, physicians, staff, and community agencies.
  • Maintains files for contracts, invoices, accounts receivable/payable processing.
JOB REQUIREMENTS
Required:
  • High school Diploma or GED
  • 2 years of experience in administrative professional role
  • Read, write, and speak English
  • Proficient in computer skills and Microsoft Office products
Preferred:
  • Business school certificate, associate, or bachelor's degree
  • Experience working with Volunteers
  • Experience with event planning
Time Type:
Full time
Job Requisition ID:
R-34707
We are an equal employment opportunity employer without regard to a person’s race, color, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, ancestry, age (40 or older), disability, veteran status or genetic information.
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ॐ श्रीं ह्रीं क्लीं श्रीं क्लीं वित्तेश्वराय नमः॥