Requisition No: 825760

Agency: Department of Education

Working Title: ADMINISTRATIVE SECRETARY - 48003651

Pay Plan: Career Service

Position Number: 48003651

Salary: AGENCY TO UPDATE

Posting Closing Date: 03/29/2024

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The employee must be productive under tight timeframes, balance multiple and competing priorities and maintain goal-directed behavior and performance sometimes under stressful conditions.

The employee must interact courteously with others.

The employee's attendance, performance and behavior must demonstrate consideration of the unit's workload and obligations and must not negatively affect productivity and morale of the unit.

Attendance is an essential function of the job.

This is an Administrative Secretary position with varied and complex duties:

This position is responsible for intake of all correspondence and documents and insuring that all documents are accurately entered into the investigative and case management system on a daily basis. This position requires great attention to detail, the ability to work independently, and the ability to attain an acceptable rate of accurate production in high volume work environment.

Reviews all correspondence and determines classification for processing.

Ensures all pertinent parties are properly notified.

Accurately enters case information and tracks the daily totals of cases received.

Accurately scans and indexes all documents into the case management system and imaging system in accordance with established policies and procedures.

Verifies the quality and accuracy of all imaged documents, deletes substandard images, and re-scans as necessary.

Researches information stored in the Microfiche System.

Assists with the processing of letters, certified mail, and closing and purging of files as needed.

Maintains a central filing system for investigative reports.

Dockets information into the Investigative and Case Management System (ICMS).

Answers office telephones, prepares mailouts, and copies investigative reports.

Acts as a liasion to public school districts for the electronic filing system.

Accurately retains records internally and with the Florida Department of State, Division of Library and Information Services.

Prepares documents for response to public records requests.

Post final orders to the office website.

Updates office's webpage on the Department's website.

Performs other related duties as assigned.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.