Job Information

LOCATION OF (1) POSITION(S) TO BE FILLED: DEPARTMENT OF HEALTH, HEALTH RELATED BOARDS DIVISION, DAVIDSON COUNTY

Qualifications

Education and Experience: Graduation from an accredited college or university with a bachelor's degree AND experience equivalent to three years of increasingly responsible full-time professional staff administrative experience.

Substitution of Experience for Education: Qualifying full-time increasingly responsible sub professional, paraprofessional, or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years.

Substitution of Education for Experience: Additional graduate coursework in public administration, business administration, or other acceptable field may be substituted for the required experience, on a year-for-year basis, to a maximum of two years.

OR

Two years of increasingly responsible professional administrative services experience with the State of Tennessee.

Summary

Responsibilities

• Assists in developing policies and procedures for implementing new or modifying existing administrative services programs and activities.

• Prepares budgets for the agency.
• Reviews operating budgets to determine the agency's budgetary needs.
• Monitors the agency's purchase orders to ensure accuracy, completeness, and compliance.
• Conducts grant administration and monitoring to ensure compliance with grant requirements.
• Maintains appropriate records of agency inventory and property.

• Resolves problems according to agency policies and procedures.

• Utilizes appropriate computer programs to accomplish administrative activities.

• Serves as a liaison between the agency and the general public, persons in other state departments and divisions, officials, government representatives, and entities outside the organization in order to explain matters of procedure and regulation.
• Prepares and edits organizational publications for a variety of audiences.

• Writes job plans to ensure performance objectives are established.
• Conducts performance evaluations to provide feedback on employee performance.
• Supervises staff.

• Makes recommendations on staff employment, retention, promotion, demotion, and other human resources actions.

• Communicates managerial directives to program operations to ensure their enforcement.
• Studies operations and services to make suggestions to management for improvements.
• Communicates project status or other relevant information to supervisors on a regular basis.

• Supervises a program function of significant scope and impact.
• Supervises the preparation and maintenance of a variety of pertinent records and reports.

• Performs human resources administration in one or more of the following areas: employee relations, affirmative action, recruitment, employee development, and training.
• May act as the Administrative Services Officer or the Assistant Administrative Services Officer based on the complexity of the administrative services operation and the size of the agency.
• Plans programs to meet agency objectives.
• Performs a variety of general staff administrative duties to support program operations.
• Coordinates printing services, mail services, or stores and warehousing services for the agency.
• Conducts space planning and facility management to ensure environment, health, and safety standards are met.

• Prepares records and reports to meet agency needs.
• Reviews records and reports in order to ensure accuracy, completeness, and adherence to standards.
• Maintains agency records based on established guidelines.

Scheduling Work and Activities:

• Makes work assignments to staff in order to achieve agency objectives.

• Trains subordinate staff.

• Interprets and enforces existing policies and methods.
• Analyzes pertinent policies and procedures to make recommendations for improvements.
• Analyzes the organization, economy, efficiency, and quality of agency operations and services to make recommendations for improvements.

• Conducts research in one or more of the following areas to obtain relevant information: fiscal, economic, non-technical legal, legislative, and publications.

Competencies

• Administrative and Management
• Computers and Electronics
• Economics and Accounting
• Law and Government
• Mathematics
• Principles and Methods for Education and Training
• Principles and Procedures of Human Resources
• Providing Customer Service

• Active Learning and Listening
• Coordination of Administrative Activities
• Critical Thinking
• Equipment Maintenance
• Instructing
• Judgment and Decision Making
• Management of Financial Resources
• Management of Personnel Resources
• Mathematic
• Monitoring
• Negotiation
• Persuasion
• Problem Solving
• Reading Comprehension
• Service Orientation
• Social Perceptiveness
• Speaking
• Time Management
• Troubleshooting
• Writing

• Deductive and Inductive Reasoning
• Oral Expression and Comprehension
• Problem Sensitivity
• Selective Attention
• Time Sharing
• Written Expression and Comprehension

Tools & Equipment

• Personal Computer
• Telephone
• Microfiche
• Microfilm
• Fax Machine
• Printer
• Scanner
• Copy Machine
• Calculator
• Retail Sales Equipment

Other Office Related Equipment as Required

TN Driver Standards

State of Tennessee positions that may involve driving responsibilities require candidates to meet the following minimum driver qualifications:

• A valid driver's license
• For the past five years, the candidate's driver record must not have record of the following violations: driving under the influence (DUI), reckless driving, license suspension for moving violations, more than 4 moving violations.

Please include your Driver's License Information under the Licenses and Certifications section of your application.

**Agencies may allow an exception based on other factors.