Administrative Specialist I
- North Carolina Adult Correction
- NC
- Full Time
- 13 days ago
Salary
$36K - $64K / Year
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Job Description
Description of Work
This Administrative Specialist I position will work out of NC DAC Controller’s Office and performs a variety of office/administrative duties to ensure that all department financial resources and funds are received, disbursed, recorded, and accounted for in accordance with all applicable State and Federal laws and regulations, Generally Accepted Accounting Principles (GAAP) and Department policy and procedures. The Controller’s Office at the agency level has oversight responsibility of the North Carolina Financial System (NCFS) regarding transactions which affect the financial responsibility of this department and is accountable to the office of the State Controller for the integrity of that data.
This position handles the Accounts Payable-related duties for the Controller’s office division, which includes entering requisitions and tracking/receiving purchase orders in our procurement system, processing invoices for payment, preparing travel reimbursements for submission, Temporary Solutions, proper reconciliation of P-Card transactions
Responsibilities include, but are not limited to:
This position handles the Accounts Payable-related duties for the Controller’s office division, which includes entering requisitions and tracking/receiving purchase orders in our procurement system, processing invoices for payment, preparing travel reimbursements for submission, Temporary Solutions, proper reconciliation of P-Card transactions
Responsibilities include, but are not limited to:
- Serving as backup to the receptionist (answering the switchboard and controlling visitor access to the building) and backup to the Bush Street mailroom
- Maintaining inventory of supplies and ordering supplies. Entering requisitions and items are receipted against a purchase order as appropriate the E-procurement system
- Processing usage orders to order supplies from the agency’s central supply warehouse and makes direct purchases for other items on state contract
- Assisting with sorting invoices and ensuring that invoices, statements, and credit memos are properly classified based upon the type of item purchased and distributes invoices to the appropriate accounts payable team
- Assisting and managing travel expenses
- Assisting with special projects assigned to him/her by the supervisor, assistant controller, or controller, on an as-needed basis
This position is eligible for a flexible/hybrid telework schedule under the State of NC Telework Program.
This is a full-time position (40 hours per week) with State Benefits.
Note to Current State Employees:
State employees are encouraged to apply for positions of interest even if the salary grade is the same as, or lower than, their current position. If selected for this position, a new salary will be recalculated taking into consideration the quantity of relevant education and experience, funding availability, and internal equity. Based upon these factors, a pay increase MAY result.
Knowledge, Skills and Abilities / Competencies
The Knowledge, Skills, and Abilities listed below, along with the Minimum Education and Experience requirements, are REQUIRED to qualify for this position. We will not review resumes in lieu of the Experience and Education listed on the application.
To qualify for this position, applicants must document on the application that they possess ALL of the following:
To qualify for this position, applicants must document on the application that they possess ALL of the following:
- Experience providing office administration support using various office machines, computers etc.
- Experience in E-Procurement and P-Card applications
- Experience in NC Financial Systems (NCFS) or Oracle system
Management Preferences:
- Knowledge of State Human Resources policies and NCVIP processes
- Experience with SAP functions in the NC Office of State Controller Integrated HR Payroll System (also known as BEACON and/or Fiori) or equivalent.
- Effective communication skills (both oral and in writing) to communicate frequently with internal and external stakeholders
Minimum Education and Experience Requirements
Some state job postings say you can qualify by an "equivalent combination of education and experience." If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both.
See https://oshr.nc.gov/experience-guide for details.
High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.
Supplemental and Contact Information
Come Join Us to Make a Difference!
Department of Adult Correction is one of the largest state agencies with more than 19,000 employees. It is responsible for safeguarding and preserving the lives and property of its citizens through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced after conviction for violating North Carolina laws. This department includes State Prisons with custody, healthcare, and facility operations staff as well as the division of Community Supervision. Other divisions include Administration, Compliance & Accreditation, Comprehensive Health Services, Internal Affairs & Intelligence Operations, Post-Release Supervision & Parole Commission, and Rehabilitation & Reentry.
The North Carolina Department of Adult Correction (DAC) is an Equal Opportunity Employer that embraces an Employment First philosophy which consists of complying with all federal laws, state laws, and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job.
DAC uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.
It is critical to our screening and salary determination process that applications contain comprehensive information. Information should be provided in the appropriate areas to include the beginning and ending dates of jobs worked, education with the date graduated, all work experience, and certificates/licenses. Resumes will not be accepted in lieu of completing this application. Answers to Supplemental Questions must refer to the education or work experience listed on this application to receive credit. Degrees must be received from appropriately accredited institutions.
The North Carolina Department of Adult Correction (DAC) is an Equal Opportunity Employer that embraces an Employment First philosophy which consists of complying with all federal laws, state laws, and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job.
DAC uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.
It is critical to our screening and salary determination process that applications contain comprehensive information. Information should be provided in the appropriate areas to include the beginning and ending dates of jobs worked, education with the date graduated, all work experience, and certificates/licenses. Resumes will not be accepted in lieu of completing this application. Answers to Supplemental Questions must refer to the education or work experience listed on this application to receive credit. Degrees must be received from appropriately accredited institutions.
- Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.
- Applicants seeking National Guard Preference must attach a NGB 23A (RPAS) if they are a current member of the NC National Guard in good standing. If a former member of the NC National Guard who served for at least 6 years and was discharged under honorable conditions, they must attach either a DD256 or NGB 22.
- If applicants earned college credit hours but did not complete a degree program, they must attach an unofficial transcript to each application to receive credit for this education.
For technical issues with your application, please call the GovernmentJobs.com Applicant Support Help- Line at 855-524-5627.
If there are any questions about this posting other than your application status, please contact Anchal Mishra at [email protected].
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