Job description

Do love a puzzle? Are you convinced that Excel is Microsoft's best product to date. Then you may be the Bid and Proposal Coordinator we are looking for. This position will play a crucial role in managing the bid and proposal process, ensuring accuracy, compliance, and timely submission. As a Bid and Proposal Coordinator, you will collaborate with internal teams to develop compelling proposals and bids that showcase our expertise and capabilities.

Essential duties and responsibilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

General:

• Proficiency in Excel is mandatory.
• Thorough understanding of bid and proposal process.
• Performance driven, strong problem solving and analytical skills, and proven ability to meet objectives within deadlines.
• Proficient with Microsoft Office Suite and aptitude for learning new software platforms.
• Experience with SharePoint is helpful.
• Detail-oriented with strong organizational and time-management abilities.
• Collaborate with sales team to develop and execute proposal strategies.
• Ability to learn the concepts of electrical lighting systems and associated technologies.
• Treats people with respect; inspires the trust of others; works with integrity and ethically; upholds Lumenal’s mission, philosophy, and values.

Proposals:

• Lead the end-to-end process of producing high-quality proposals, RFPs, and presentations for potential clients.
• Use Excel-based estimating tool to build budgets & bills of material and calculate energy & maintenance savings for projects.
• Collaborate with sales, technical, service teams, and subject matter experts to gather necessary information for proposals.
• Customize proposals to address the specific needs and requirements of each client.
• Develop the proposal timeline, calendar, deliverables schedule, and ensure that the proposal “team” is working in harmony toward their common goal.
• Serve as a resource on any requirements, becoming intimately familiar with any solicitations, Q&A responses, or other compliance documents.
• Technical writing and initial pricing formation by gathering input from sales, project management, and/or senior/executive leadership.
• Maintain a comprehensive database of bid and proposal documents for reference and future use.
• Organize and archive bid-related documentation to ensure accessibility and compliance.
• Full responsibility for doing all the utility rebates.
• Ad hoc projects as required by the CEO or requested by senior staff.

Product Sourcing:

• Actively source and evaluate products for inclusion in projects, considering quality, cost-effectiveness, and project requirements.
• Build and maintain relationships with manufacturers and suppliers to secure favorable terms and conditions.
• Cultivate and manage relationships with key suppliers, vendors, and internal stakeholders.
• Collaborate with the sales and project team to ensure sourced products align with project specifications.

Education and experience:

• Bachelor’s degree or equivalent relevant and increasing experience.

Certificates and Licenses:

• Lighting Certification (LC) designation is ideal.

Language Ability:

• Excellent written and verbal communication skills.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position is performed in a standard office environment. The noise level is low to moderate.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Prolonged periods sitting at desk and working on a computer.
• Must be able to lift up to 15 lbs. on occasion.

Job Type: Full-time

Pay: $38.00 - $41.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus opportunities
• Commission pay
• Yearly bonus

Travel requirement:

• No travel

Ability to Relocate:

• Mountlake Terrace, WA 98043: Relocate before starting work (Required)

Work Location: In person