COMMERCE SPECIALIST 3
- State of Washington Dept. of Commerce
- WA
- Full Time
- 10 days ago
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Job Description
Description
Commerce Specialist 3
At the Department of Commerce we strive to be creative, collaborative, and trusted. We identify opportunities to deliver critical funding and services to strengthen communities and aim to promote equity in all aspects of our work. We believe that a diverse and inclusive workforce is essential to our success, and we work to foster an environment where all individuals are valued and respected. We cultivate an environment in which we continuously learn, and we own our work.
We invite all candidates to join us in our mission to create a diverse and equitable workplace that reflects the richness of the communities we serve. Together, we can build a brighter and more inclusive future.
The Community Services Division (CSD) partners with local governments, Tribes, community based organizations, and nonprofits to provide community assistance, promote individual and family self-sufficiency, address the causes and effects of crime and violence, and reduce poverty.
This position works within the Office of Crime Victims Advocacy, manages the Domestic Violence Legal Advocacy (DVLA) program, and assists with Violence Against Women Act (VAWA) program development, and implementation. The position provides technical assistance to community partners with consultation from the section manager. It monitors compliance and accuracy of data with reporting to support data driven decisions and manages the full grant cycle.
Duties
Tasks include:
- Program management of domestic violence legal advocacy program including planning and development of program goals and objectives.
- Responsible for developing applications and/or request for proposals. Evaluates applications, convenes and facilitates application review teams as needed, and makes funding recommendations to the section manager (COM Spec 5) regarding assigned applications. Independently provides oversight to lower level OCVA staff around the grant proposal process from receipt through grant execution. Develops grant statements of work or work plans. Prepares and reviews final contract documents.
- Monitors grants to ensure achievement of program goals and objectives. Provides complex technical assistance to grantees regarding compliance, service performance, and risk assessment. Prepares site visit and desk monitoring reports and documentation of technical assistance provided. Identifies and tracks grantee needs, conducts analysis of trends in the field. Keeps section manager and unit manager apprised of grantee compliance issues. Develops and implements training and/or technical assistance plans.
- As the program manager, responsible for developing and implementing individual complex problem-solving plans with grantees experiencing difficulty being or staying in compliance, meeting service delivery standards, or other issues. Completes complex risk assessments by reviewing and analyzing grantee information. Independently conducts fiscal accountability reviews on assigned grantees, as appropriate. Develops plans for corrections or improvements, as required.
- Develops and implements strategies to improve coordination of services in communities.
grantees, service providers and communities.
- Manages the negotiation, development and monitoring of project budgets in coordination with department accounting staff. Maintains financial documentation, tracking systems, conducts review and approving vouchers for payment. Implements established system of financial documentation of expenditures. Reconciles assigned grant budgets on a monthly basis.
- Consults and provides information regarding site visits, desk monitoring, correspondence,
other staff in the unit.
- Conducts complex program planning and development for program processes, projects or
Consults in the development of committee work plans, meeting planning, and follow-up.
- Manages and serves as the violence against women program lead on one or more program-related statewide initiatives such as, but not limited to domestic violence initiatives including language access issues; InfoNet data; and/or statewide technical assistance for grantees.
- Incorporates principles of cultural competency into grant and program development work
services in marginalized communities in a culturally appropriate manner.
- Serves, as assigned by the assistant director, as the agency spokesperson on specialized
developing federal grant applications as OCVA seeks grants related to crime victim services.
Data Coordination
Tasks include:
- Coordinates program data collection. Monitors submission by grantees of required data and checks for timeliness, completeness, and accuracy. Contacts grantees to provide technical assistance or seek clarification for those whose data is inaccurate or incomplete.
- Assists with the planning and development of data collection systems that meet individual
purpose. Responds to individual inquiries from federal agency, grantees, staff, public, media, and others who are requesting data. Coordinates training and provides individual technical assistance as requested or assigned.
Technical Assistance and Consultation
Tasks include:
- Develops, analyzes, and assesses technical assistance plans using professional experience and knowledge, journal articles, research, best practice standards, and consultation, as needed. Consultation topics may include, but are not limited to, service delivery, cultural competency, criminal and civil justice systems, personnel, systems advocacy, or other program services. Provides technical information, including conducting literature searches and review of various professional journals. Provide oversight to and collaborates with contracted technical assistance providers that assist OCVA grantees.
- Assists other direct service agencies meeting the needs of or providing system response to victims of domestic violence, sexual assault, dating violence or stalking.
- Conducts outreach to tribes, tribal organizations, and organizations working in marginalized or underserved communities.
- Incorporates principles of cultural competency into technical assistance and consultation
- Coordinates and/or conducts training and provides technical assistance to public policy
field experience.
- Prepares written reports, analyses, resources, and publications as required
Qualifications
- Bachelor’s degree AND three years of professional experience in community, trade or economic development with a focus in managing grants for services to victims of crime. OR, if the applicant does not have a Bachelor’s Degree, seven years total of a combination of higher education and professional experience as described.
- Professional experience working with grants to community-based and criminal justice organizations assisting crime victims, experience in contracting public funds to community agencies, and experience working for or in partnership with organizations based in marginalized communities and/or Native American tribes.
- A graduate or advanced degree may substitute for one year of the required experience.
- Ability to operate computer, telephone, copier, network printer, and vehicle.
- Demonstrated commitment to growth Diversity, Equity, Inclusion, and Anti-Racism competencies, including: able to learn and understand the language and concepts of DEI; commitment to growth, learning and self-awareness related to DEI; demonstrated the understanding that all people are valued by contributing to an equitable, inclusive and
- Commit to being an active participant in continually evaluating and improving strategies that promote equity and inclusion in our organization.
o Self-Awareness & Commitment to Growth
o Cultivating Mutually Beneficial & Trusting Strategic Relationships
o Inclusive Excellence & Allyship Improvement
o Measuring for Success and Improvement
Preferred Qualifications:
- Demonstrated high-level interpersonal communication skills; clear oral and written communication ability; able to work effectively with grantees and other clients.
- Ability to analyze complex documents.
- Ability to meet budget, grant and reporting deadlines with high degree of accuracy.
- Knowledge of principles of organization and public administration of local, state, or federal social services programs including their application and intent, sources of funds and requirements controlling their use.
- Ability to develop, organize, and conduct application and contracting processes including writing and negotiating performance-based grants.
- DEI knowledge, understanding, and commitment
- Self-awareness and commitment to growth
To be considered for this position the following are needed:
- A complete and detailed online application.
- A cover letter (enter online).
- At least three professional references (enter online).
Supplemental Information
Work from Anywhere in Washington State
This position may be located anywhere within Washington State though occasional travel to a Commerce office building or in-state travel to attend events or meetings may be required. If selected, you will need to travel to pick up equipment and receive instruction. Many Commerce employees work remote or have a hybrid schedule.
This recruitment may be used to fill future vacancies over the next 60 days.
This position is covered by a collective bargaining agreement.
Technical support is provided by NEOGOV, 855-524-5627 (can't log in, password or email issues, error messages). DES job seeker support may answer general questions regarding the recruiting system at [email protected].
Our Commitment to Equal Opportunity
The Washington State Department of Commerce is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application, testing, or interview process or this job announcement in an alternative format may email Human Resources at [email protected]. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.
Department of Commerce also offers a competitive benefits package including: medical and dental insurance benefits, retirement and deferred compensation plans, 11 paid holidays each year, 14-25 vacation days per year (depending on length of employment), 8 hours of sick leave per month (if full time employed), bereavement leave, an employee assistance program, as well as other benefits. Please see the Benefits Tab for more details.