About us

We are a full-service general contracting and construction management firm specializing in new construction and remodeling of luxury custom homes.

Our organization is looking for an experienced Construction Office Manager/ Bookkeeper to join our team. The successful candidate will be responsible for overseeing the day-to-day operations of the office, including project budgeting, accounting, financial reporting, payroll, and tax compliance.

The ideal candidate should have a strong understanding of financial principles and practices as well as excellent organizational and communication skills.

DUTIES & ESSENTIAL JOB FUNCTIONS

• Develop & implement an accurate system to monitor all paperwork associated with our construction projects: contracts, change orders, AP/AR, invoicing, etc.
• Process Payroll, Quarterly reports, W2s and 940 etc., payroll tax deposits
• Assist Project Manager with monitoring projects & change orders and making sure that they are on schedule and on budget
• Make sure all employee files are up-to-date & that new hires complete all necessary paperwork
• Generate cash flow reports & be responsible for bookkeeping using Quickbooks
• Generate reports using Microsoft Excel
• Communicate with customers and vendors via email and phone
• Prioritize work and manage multiple moving parts successfully
• Create/Set up files for; customers, vendors, contractors, and employees
• Post recurring entries
• Reconcile balance sheet accounts
• Create any new accounts as needed
• Routinely review financials for accuracy
• Close accounting period monthly
• Maintain company health insurance/401k information for employees, if applicable
• Prepare special reports as requested
• Compile information for annual general liability and workers compensation insurance audit information
• Compile year-end audit material and tax information for outside accountants
• Work with Vendors and Project Managers to resolve pricing differences on invoices and resolve any expense that does not have a Purchase Order.
• Perform all banking functions
• Process all Accounts Payable
• Ensure all vendors have submitted a W-9 form and current Certificate(s) of Insurance with the appropriate limits.
• Maintain certificates of insurance for General Liability and Workers Compensation annual audit
• Ensure that all invoices and purchase orders are approved by appropriate personnel before being processed for payment
• Print and assemble all checks with appropriate backup (invoices) and lien releases to be signed
• Review subcontractor agreements and insurance expiration date before releasing checks
• Obtain appropriate Lien Release paperwork from the vendor prior to releasing checks
• Verify Vendor Federal ID/social security numbers for printing 1099's at year-end

QUALIFICATIONS

• Previous Residential Construction knowledge is required.
• Excellent project management, analytical, interpersonal, oral and written communication skills.
• Professionalism, dependability, integrity and trustworthiness combined with a cooperative attitude.
• Dedicated to superior client service.
• Strong organizational and analytical skills with fanatical attention to detail.
• Proficiency in various computer programs and Microsoft Office software programs.
• Attention details & has good follow through
• Experience working in an administrative position in a construction office
• Computer savvy and proficient in Microsoft Office products
• Knowledge of bookkeeping and financial reports
• Committed to professional development

Job Types: Full-time, Part-time

Pay: $60,000.00 - $100,000.00 per year

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Experience:

• GAAP: 1 year (Preferred)
• Residential Construction Office: 2 years (Required)

Work Location: In person