Requisition No: 826169

Agency: Department of Transportation

Working Title: CONTRACT ANALYST III - 55012534

Pay Plan: Career Service

Position Number: 55012534

Salary: $46,842.87 - $60,620.19

Posting Closing Date: 04/02/2024

Total Compensation Estimator Tool

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

323 / Procurement Services

OPEN COMPETITIVE

CAREER SERVICE

CONTACT PERSON: Lesley Dunnivan

CONTACT PHONE NUMBER: (850) 330-1363

SPECIAL REQUIREMENTS: You may be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY. In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided. Please contact the Florida Department of Transportation’s Human Resources Office located at 605 Suwannee Street, Tallahassee, Florida 32399, or call (850) 414-5300 for assistance.

POSITION DESCRIPTION: Prepares consultant agreements, contract amendments (including supplemental amendments, time extensions, changes in scope of service, certification of completion), and task work orders (if required) in accordance to procedure and guidelines. Ensures all necessary contract terms and language are included and the appropriate method of compensation is utilized. Ensures proper budget is available and secures funds commitment/approval prior to execution of the agreement. Obtain proper authorization to proceed if adding any non-professional services firms to a contract. Performs necessary cost analysis for amendments adding subconsultants. Validate that the rates are fair, reasonable, and competitive in accordance with federal and state law.

Prepares project schedules and reviews procurement activities, as necessary. Provides guidance to Department personnel concerning established procurement processes and policies. Coordinates with Project Manager to determine appropriate work types to be advertised based on the Scope of Services document. Keeps Technical Review Committee (TRC) apprised of schedule changes and the procedure as the acquisition progresses.

Performs Negotiations Preparation prior to initiating negotiations. Reviews, evaluates, and analyzes consultant audit package submittals. Schedules, plans, and conducts contract fee negotiation meetings. Audits fee proposals and performs cost analysis for reasonableness and compliance. Prepares and plans negotiations strategy in conjunction with Project Manager. Conducts contract negotiation meetings. Ensures that costs are fair, competitive, and reasonable in accordance with Federal law (23 CFR 172) and State law (section 287.055, F.S.) Performs comparative analysis of partially burdened rates in relation to the Consultant Wage Rate Averages Report by Job Classification for Job Class Wage Rates Updated from Automated Fee Proposal (AFP) spreadsheets. Makes recommendation of Operating Margin based on quartile values. Negotiates published fee schedule rates. Makes determination on whether a firm is allowed to utilize a published fee schedule. Reviews audit information to determine whether a firm is allowed premium overtime. Ensures that necessary federal, state, and Department certifications are received. Determines if staff are classified correctly based on licensure, certification, and education. Reclassifies staff in accordance with Negotiation Handbook.

Reviews Letters of Response and Technical Proposals for responsiveness and verifies/confirms consultant meets minimum technical qualification requirements as specified in the advertisement and in Rule 14-75, F.A.C. Ensures Letters of Response and Technical Proposals are in compliance with Federal Brooks Act for professional services contract acquisitions. Prepares and issues the professional services Request for Proposal (RFP) to the shortlisted consultant firms as required. Reviews TRC written recommendation to the selection committee to ensure recommendation conforms with the Acquisition of Professional Services procedural requirements. Prepares longlist, shortlist, and final selection packages for use by the Selection Committee. Combines and averages technical scores from all TRC members and prepares ordinal matrix for the Selection Committee. Properly notices shortlist and/or final ranking. Meets with consultants as necessary to address award questions.

Enters all required data into the Consultant Invoice Transmittal System (CITS) in an accurate and timely manner. Provides assistance and troubleshooting for consultants with invoicing issues. Enters and maintains required information in the Florida Department of Transportation Florida Accountability Contract Tracking System (FDOT FACTS). Compiles procurement related data, as necessary.

Schedules conference facilities and represents the Procurement Services Unit in conducting procurement related meetings. Schedules and facilitates public meetings as required. Coordinates and schedules debriefing meetings as needed/requested. Ensures that the agenda for all public meetings is followed and that the meeting is held in accordance with sections 286.0114, and 286.011, F.S. Responsible for facilitating Oral Presentations and Consultant Interviews in compliance with the Request for Proposal. Documents and maintains meeting minutes for all public meetings.

KNOWLEDGE, SKILLS AND ABILITIES: Ability to interpret procurement rules, procedures, statutes, and guidelines related to contracting; Ability to communicate effectively and appropriately both verbally and in writing; Knowledge of word processing, spreadsheet, internet, database and personal computer applications; Ability to perform mathematical calculations; Ability to understand and interpret documentation of payment information; Skilled in various procurement methods, contract types, and contract requirements; Skilled in reviewing documents for accuracy and completeness; Skilled in problem-solving techniques; Ability to establish and maintain effective working relationships; Ability to exercise independent judgement, complete assignments and meet deadlines with minimal supervision; Ability to understand and determine appropriate methods of compensation for professional services contracts; Ability to research and analyze data; Skilled in contract negotiation techniques.

MINIMUM QUALIFICATIONS: An associate's degree from an accredited college or university and three years of non-professional or professional business experience; or a bachelor's degree from an accredited college or university and one year of professional business experience; or a master's degree from an accredited college or university. Professional or nonprofessional experience as described above can substitute on a year-for-year basis for the required college education. Florida Certified Contract Manager (FCCM) or Engineering Intern (E.I.) license can substitute for 2 years of experience.

As a CANDIDATE, you may be required to provide documentation (i.e. HIGH SCHOOL DIPLOMA OR EQUIVALENCY, college transcripts, ETC.) to verify meeting these Minimum Qualifications.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES. If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.