Candlewick Press seeks an editorial assistant to provide variable levels of administrative and editorial support to the Director of Editorial Operations/Editorial Director, one part-time and one full-time off-site Executive Editor, and to handle some general departmental tasks.
Responsibilities include but are not limited to the following:
Digitally log and track manuscript submissions
Read and prepare reader's reports on manuscripts
Properly format manuscripts for electronic transmittal into copyediting and/or graphic production
Attend book development meetings between editor and designer and/or other departments as requested
Anticipate deadlines, deliver reminders
Fact-check book content as required
Manage and properly mark author changes at various stages of a book's development, whether hard copy or digital
Draft jacket copy for a variety of genres (20-30 titles/season) and provide back-up
Pull review quotes and award notices from marketing archives
Research, negotiate, and clear permissions
Provide assistance with the paperback picture book publishing program
Serve as secondary contact for authors and their representatives, designers, other departments
Fill out appropriate request forms
Enter and update editorial data in company's contract and title management database
Sort incoming mail; prepare outgoing mail; copy and scan book materials
Take minutes at assorted meetings as needed
Purge book files; file and archive correspondence
Draft seasonal Title Information Sheets
Order free and review copies for authors and agents
Check weekly reprint list for any picture book and paperback picture book titles that may need permissions renewals or other updates
Notify original hardcover editors of reprints, coordinate any necessary updates or changes with reprint manager
Mail reprint copies to authors and agents
Required Skills and Experience:
Candidates must possess a strong interest in children's trade publishing; a motivation to learn; flexibility; a sense of humor; exceptional English language and editorial skills (proofreading, spelling, grammar); and be extremely organized, attentive to details, and able to multi-task and prioritize.
Proficiency with Adobe Acrobat, Excel, Word, Outlook, PowerPoint and other common computer programs is also necessary.
Fluency in a second language is a bonus, but not a requirement.
While we are mainly working remotely due to COVID, this role will eventually be based in our Somerville, MA office.
To Apply: submit a resume and cover letter (noting salary requirements when applying for a full-time position) via e-mail to [email protected], referencing Editorial Assistant
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