Candlewick Press

Editorial Assistant

  • Candlewick Press
  • Somerville, MA 02144
  • 1 hour ago


Job Description

Candlewick Press seeks an editorial assistant to provide variable levels of administrative and editorial support to the Director of Editorial Operations/Editorial Director, one part-time and one full-time off-site Executive Editor, and to handle some general departmental tasks.

Responsibilities include but are not limited to the following:


Digitally log and track manuscript submissions

Read and prepare reader's reports on manuscripts

Properly format manuscripts for electronic transmittal into copyediting and/or graphic production

Attend book development meetings between editor and designer and/or other departments as requested

Anticipate deadlines, deliver reminders

Fact-check book content as required

Manage and properly mark author changes at various stages of a book's development, whether hard copy or digital

Draft jacket copy for a variety of genres (20-30 titles/season) and provide back-up

Pull review quotes and award notices from marketing archives

Research, negotiate, and clear permissions

Provide assistance with the paperback picture book publishing program


Serve as secondary contact for authors and their representatives, designers, other departments

Fill out appropriate request forms

Enter and update editorial data in company's contract and title management database

Sort incoming mail; prepare outgoing mail; copy and scan book materials

Take minutes at assorted meetings as needed

Purge book files; file and archive correspondence

Draft seasonal Title Information Sheets


Order free and review copies for authors and agents

Check weekly reprint list for any picture book and paperback picture book titles that may need permissions renewals or other updates

Notify original hardcover editors of reprints, coordinate any necessary updates or changes with reprint manager

Mail reprint copies to authors and agents

Required Skills and Experience:

Candidates must possess a strong interest in children's trade publishing; a motivation to learn; flexibility; a sense of humor; exceptional English language and editorial skills (proofreading, spelling, grammar); and be extremely organized, attentive to details, and able to multi-task and prioritize.

Proficiency with Adobe Acrobat, Excel, Word, Outlook, PowerPoint and other common computer programs is also necessary.

Fluency in a second language is a bonus, but not a requirement.

While we are mainly working remotely due to COVID, this role will eventually be based in our Somerville, MA office.

To Apply: submit a resume and cover letter (noting salary requirements when applying for a full-time position) via e-mail to [email protected], referencing Editorial Assistant

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