Executive Admin

  • Citizens
  • Los Angeles, CA
  • 3 days ago


Job Description


This position will provide high-level executive administrative support to the Managing Director.

They will provide executive support in a one-on-one working relationship.

The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

Role Objective:

Provide and lead support to both internal and external parties with a high level of professionalism and in a manner that reflects positively on the organization.

Key Responsibilities:

Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.

Sustain a daily calendar of meetings and events.

Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects, and other documents in support of objectives for the organization.

Arrange travel and accommodations for executives.

Prepare expense reports.

Screen incoming telephone calls; take and deliver accurate messages.

Excellent communication and time management skills; proven ability to meet deadlines.

Ability to function well in a high-paced environment; performs additional duties as assigned by executives.

Draft and prepare various correspondence.

Manage the Executive's contacts.

Assist in preparing and managing presentations and decks.

Be responsive to emails/texts/phone calls, with contact outside normal business hours.

Conserve the Executive's time by reading, researching, collecting, and analyzing information as needed, in advance.

Update Salesforce database and create reports.

Complete adhoc projects as assigned.

Organize complex calendars and schedules, resolving any scheduling issues.


Required Skills/Experience:

5+ years of related experience required in working in an executive assistant role supporting C-Level executives.

Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint).

Ability to communicate effectively and professionally.

Flexible hours as dictated by the needs of business for projects and meetings.

Preferred Attributes:

Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed.

Commitment to excellence - perform duties at the highest level possible on a consistent basis.

Excellent communicator - able to interact with people of all levels in a confident, professional manner.

Demonstrate ability and temperament to work with sensitive information.

Team player - have team-oriented experience and approach.

Service focus - dedicated to meeting the expectations of the CEO and other senior executives by maintaining effective relationships with interested parties.

Ability to think outside of the box with a sense of urgency.

Hours and Work Schedule

Hours per Week: 40

Work Schedule: Monday - Friday


Why Work for Us

At Citizens, you'll find a customer-centric culture built around helping our customers and giving back to our local communities.

When you join our team, you are part of a supportive and collaborative workforce, with access to training and tools to accelerate your potential and maximize your career growth.

Equal Employment Opportunity

Citizens, its parent, subsidiaries, and related companies provide equal employment and advancement opportunities to all colleagues and applicants for employment without regard to age, ancestry, color, citizenship, physical or mental disability or perceived disability, ethnicity, gender, gender identity or expression, genetic information, genetic characteristic, marital or domestic partner status, victim of domestic violence, family status/parenthood, medical condition, military or veteran status, national origin, pregnancy/childbirth/lactation, colleague’s or a dependent’s reproductive health decision making, race, religion, sex, sexual orientation, or any other category protected by federal, state and/or local laws.

Equal Employment and Opportunity Employer/Disabled/Veteran

Citizens is a brand name of Citizens Bank, N.A. and each of its respective affiliates.

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