About the Position

The Executive Assistant (EA) provides a broad range of proactive and responsive administrative support for the President and other Executive Team members. This includes complex calendar management, travel arrangements, expense processing, and other general office management tasks. Additionally, the EA engages with all other Executive Team members and their administrative assistants. The EA triages a high volume of requests and priorities and makes recommendations to the executives, as appropriate. The ideal candidate is highly organized and detail oriented.

Key Responsibilities

· Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements;

· Schedule and coordinate meetings, both internally and externally, ensuring all necessary materials are prepared in advance;

· Compile and distribute meetings agendas, materials, and presentations;

· Follow up on action items and deliverables from meetings to ensure timely completion;

· Coordinate travel logistics, including flights, accommodations, and transportation arrangements;

· Ensure consistency in relation to administrative policies and procedures amongst the other Executive/Administrative Professionals at PCS.

· Assist with the preparation of agendas, briefing notes, and materials for all meetings, ensuring that the CEO is briefed daily in advance of all meetings, managing all confidential and time sensitive materials.

· Represent the office when interacting with all levels of staff, as well as other outside organizations and individuals.

· Track and process expense report, ensuring accuracy and adherence to company policies;

· Support interactions with external stakeholders to help with relationship building, as appropriate.

· Function as a general office manager to the Berkeley Heights, NJ office suite by purchasing office supplies and maintaining the shared areas, etc. Keep physical space in suite in excellent order and consult with Building Facilities as needed for maintenance and other requests, as needed.

· Provide general administrative support, including answering phones, responding to emails, and managing correspondence.

Knowledge, Skills, Abilities, and Experience

· Excellent interpersonal and customer relations; professionalism and poise

· Outstanding written and verbal communication skills.

· Superb organizational ability, including the confidence and knowledge to prioritize projects, and manage multiple ever-changing tasks while meeting deadlines.

· Works independently with minimal direction; utilizes resources.

· Adept in proactive problem solving; anticipates, uses intuition.

· Strong skills with Microsoft Office; Tech-savvy and willing to learn new skills, tools, and technologies.

· Ability to identify confidential matters, exercises discretion.

· Demonstrated commitment to continuous learning through training opportunities and

self-guided education.

· Demonstrated commitment to diversity, equity, and inclusion.

· 10+ years of experience preferred.

Job Type: Full-time

Pay: $37.00 - $53.00 per hour

Expected hours: 80 per week

Benefits:

• 401(k) matching
• Employee assistance program
• Employee discount
• Flexible spending account
• Health savings account
• Life insurance
• Parental leave
• Professional development assistance
• Referral program
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to Relocate:

• Berkeley Heights, NJ 07922: Relocate before starting work (Required)

Work Location: Hybrid remote in Berkeley Heights, NJ 07922