Executive Assistant & Lottery Commission Secretary - Hybrid
- State of Colorado Job Opportunities
- Pueblo, CO
- Full Time
- 10 days ago
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Job Description
Department Information
The mission of the Colorado Department of Revenue (CDOR) is to become a trusted partner to every Coloradan to help them navigate the complexities of government so they can thrive. We are driven by our values of service, teamwork, accountability, integrity, and respect.
The vision of the department is to empower businesses and individuals through quality customer service, innovation, and collaboration. We celebrate diversity and support an equitable and inclusive culture. We embrace our differences because we believe this brings innovation to our work. For more exciting information about the Department of Revenue, please enjoy this brief video!
Description of Job
The Lottery's mission is to grow revenue responsibly in order to maximize proceeds for outdoor recreation, conservation and schools for the good of all Coloradans.
What we do:
The Executive unit of the Lottery includes the Senior Director & Deputy Senior Director of the Lottery. This unit provides overall executive leadership for all sections of the Lottery, as well as interacting with the Department of Revenue, Lottery Commission, and internal and external stakeholders on behalf of the Lottery.
The typical day as an Executive Assistant and Lottery Commission Secretary:
This position works independently to multi-task, prioritize and support the executive leadership of the Lottery at its Pueblo headquarters, serves as secretary to the Lottery Commission, and acts as the office manager for the Lottery's Pueblo office headquarters. Being able to problem solve, analyze situations and understand processes and technology is imperative in this role. Use of effective verbal and written communication and technology is required to perform job duties efficiently and effectively. If you're ready to contribute to the success of the Lottery, then this job may be for you!
Primary Duties:
Executive Assistant Support - Provides administrative support to both the Senior and Deputy Senior Directors, including but not limited to: scheduling appointments, arranging travel, responding to inquiries from the public, drafting correspondence, performing research, providing information to Department of Revenue Leadership, and taking/disseminating notes from management team meetings.
Commission Secretary - Schedules, coordinates, and documents all meetings, deadlines and activities that require Lottery Commission participation. Facilitates communication with the Commission in accordance with the Colorado open meetings laws, serving as the main point of contact for the commission. Issues notices required under the Open Meeting Act, develops agendas, ensures permanent records of all meetings are posted to public. Coordinates commission requests for information or support from Lottery staff.
Purchasing, Procurement & Office Management - Maintains a purchasing card which requires following State Purchasing Rules and DOR policies and reconciling expenditures. Works in financial systems to process and facilitate purchases requiring purchase orders, as requested by Executive staff, as well as other Lottery employees. Selects vendor for annual apparel ordering and works with vendor to place Lottery apparel orders and coordinates the distribution of apparel. Orders supplies and ensures the office is maintained.
Position Details:
This position reports to the Pueblo office 3 days a week and works remotely 2 days per week.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
H4R2XX
MINIMUM QUALIFICATIONS:
Must meet one of the following or any combination of experience/education to meet the minimum (MQ) qualifications:
OPTION 1:
OPTION 2:
OPTION 3:
NOTE: If submitting a transcript, certification or other relevant materials, candidates may redact information that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.
Special Necessary Qualifications:
- This position must be able to lift up to 20 lbs.
- Must possess and maintain a valid, unrestricted Colorado Driver's License.
- Applicants must also undergo a conflict-of-interest assessment to determine compliance with the provisions of C.R.S.§ 44-40-110, and must remain in compliance with C.R.S. § 44-40-110 for the duration of their employment with the Colorado Lottery.
- Applicants and immediate family members residing in the same household must comply with restrictions on game play.
- Applicants and immediate family members residing in the same household must ensure compliance with appropriate Lottery laws and rules, including conflicts of interest.
- Experience coordinating, facilitating or taking meeting minutes
- Experience providing administrative support to director or executive level staff
- Experience answering inquiries from the general public via phone or email
- Experience with State of Colorado’s Purchasing Procurement Rules and Laws, Open Meetings Laws and/or Open Records Act
- Experience with accounting tasks
- Ability to multi-task and independently prioritize and manage workload in an organized way
- Proficiency with Google Suite
- Customer service skills
- Attention to detail
- Demonstrated verbal and written communication skills
As a condition of employment with the CDOR, all personnel must file all necessary Colorado Individual Income Tax (CIIT) returns and pay tax obligations, therefore all employees must undergo a pre-employment evaluation of their tax records/accounts to ensure compliance with this policy. Final candidates must also complete a successful background investigation and reference check prior to appointment. Certain positions based on duties may require scheduled background investigations.
Minimum Qualification Screening
- Applicants must meet the minimum qualifications to continue in the selection process for this position. Do not use "see resume" or "see attached" statements on your application.
- Cover letters and resumes will not be accepted in lieu of the official State of Colorado online application. Part-time work experience will be prorated.
- Recommended attachments: Resume, Cover letter
- List your employment history starting with the most recent job, including part-time, temporary, and volunteer jobs. If more than one job was held with a given organization, list each job held as a separate period of employment.
- Information must be accurate, including dates of employment. If it is found that information provided is falsified, you will not be considered for a job with the State of Colorado and/or may be removed from a job after hire.
- The eligible list established from this posting may be used to fill additional vacancies.
Email Address:
APPEAL RIGHTS
For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.
Supplemental Information
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
The Colorado Department of Revenue is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Jacqueline Brown-Tremble at [email protected]
We are committed to building work environments that are inclusive and reflect our communities and the diverse talents of all people. We strongly encourage candidates from all backgrounds and abilities to apply.
How to apply:
If not applying online, submit application to:
Department Contact Information:
Methods of Appointment: