GENERAL STATEMENT OF DUTIES:

This position provides a broad spectrum of support on a wide variety of duties in the office of the Vice President of Finance, Technology, and Administration, which oversees several departments, including Fiscal Affairs, Facilities, Capital Planning, Information Technology, and Transportation. Responsibilities include complex administrative duties requiring a significant degree of confidentiality, independent judgment, autonomy, initiative, general Framingham State University (FSU) knowledge, and the ability to prioritize and manage multiple assignments and tasks.

SUPERVISION RECEIVED:

VP of Finance, Technology, and Administration

SUPERVISION EXERCISED:

May supervise contract employees or student workers, as assigned

EXAMPLES OF SPECIFIC DUTIES AND RESPONSIBILITIES:

• Acts as point of contact for the Vice President of Finance, Technology, and Administration (VPFTA) for campus departments and off-campus partners
• Triage matters directed to the VPFTA office
• Provides comprehensive support to the VPFTA:
  • Oversee the day-to-day operations of the office
  • Manage the calendar appointments of VPFTA
  • Coordinate events and meetings sponsored by the VPFTA
  • Create and maintain files for the office
  • Coordinate travel arrangements
  • Provide first-level assistance to the offices of VPFTA direct reports
  • Create purchase orders and encumbrances for the overall function of the University and division
  • Handle internal and external email/phone/mail inquiries
  • Order, maintain, and keep inventory of office supplies
  • Function as a liaison with other Executive Staff assistants
• Board of Trustees' Finance Committee Responsibilities:
  • Coordinate with the Finance Committee members to schedule five (5) academic year meetings, and one (1) joint meeting with the Compliance, Audit, and Risk Committee and Auditors.
  • Organize and distribute materials for each of the meetings
  • Record the minutes of the meetings and distribute them to committee members and other necessary parties
  • Maintain all records of the meetings
• Perform certain accounting duties such as approving budget change requests, reviewing departmental budget to actual spending on a periodic basis, producing reports, and conducting outreach to departments regarding budget status and transactions.
• Perform other duties as assigned and as needed to support the operational success of the office and division.
• Accountable for ensuring that affirmative action, equal opportunity, and diversity are integrally tied to all actions and decisions in areas of responsibility.
• Accountable for ensuring that equal opportunity, inclusion, and equity are integrally tied to all actions and decisions in areas of responsibility.

WORKING CONDITIONS:

Ability to work some weekend and evening hours as needed.

MINIMUM QUALIFICATIONS:

• Bachelor's degree and/or a minimum of four years of professional office experience.
• Proficient in Microsoft Office Suite.
• Proficient with Virtual Meeting programs such as Zoom? and Microsoft Teams?.
• Organized and detail-oriented, with the ability to handle multiple tasks in a complex environment.
• Strong oral and written communication skills.
• Ability to work effectively and efficiently with other departments and external constituents.

PREFERRED QUALIFICATIONS:

• Knowledge of higher education principles, practices, and procedures.
• Budget management experience.
• Experience with Banner Student Information Systems and related programs.
• Some accounting or bookkeeping experience.

This is a full-time, exempt, benefits-eligible, non-unit position. The salary range is $65,000-72,000.

Framingham State University conducts criminal history and sexual offender record checks on recommended finalists prior to final employment for all positions.

Framingham State University is an equal opportunity employer.

Members of underrepresented or minoritized groups, women, veterans, persons with disabilities, and all persons committed to equity, diversity, and inclusive excellence are strongly encouraged to apply.