ESSENTIAL DUTIES / RESPONSIBILITIES:

Administrative Support:
• Prepare and edit correspondence, communications, presentations, and other documents.
• Organize and maintain files and records, ensuring they remain updated and easily accessible.
• Ensure all executive documents and communications are securely stored and managed.
Meeting Coordination:
• Plan, organize, and facilitate Executive Committee & Board meetings, including preparing agendas, taking minutes, and following up on action items.
• Take meeting minutes for all board-related meetings, ensuring accurate and detailed records of discussions and decisions.
• Coordinate the preparation of the board packet for monthly distribution.
• Coordinate logistics for board meetings, including venue arrangements, catering, and AV setup.
• Take meeting minutes in weekly manager meetings then update Mondays.com with notes. May also be asked to take meeting minutes for other office meetings (i.e. Quality, Service Committee)

Communication:
• Draft and distribute communications on behalf of the CEO, CFO, and executive board members.
Project Management:
• Assist in the planning and execution of special projects and initiatives led by the executive team.
• Track progress and ensure timely completion of tasks and deliverables.

ESSENTIAL EDUCATION / EXPERIENCE:
• Bachelor’s degree in business or related field preferred; or a minimum of 5 years of relevant experience working as an executive assistant supporting C-Level executives.
• Flexible to work overtime as dictated by the needs of business/executive team.