Job Title

Job Description

The Executive Assistant is going to work in a large and complex organization where substantial interests are at stake, the effects of which affect the entire Philips company or a large proportion of it.

This position holder will coordinate global calendars, events and travel for the North American Integrated Supply Chain leader and his direct reports, as well as group activities for the direct staff.

Your role:

• Coordinating and preparing meetings, conference calls, video conferences, and other related events

• Planning and organizing meetings for the North American Integrated Supply Chain department, including logistical preparation

• Working closely and effectively with other assistants (including the assistants of the other Executives) to facilitate planning

• Taking care of complex and detailed travel planning; preparing itineraries, booking flights/hotels, arranging transfers, confirming meetings. Managing all logistics in an efficient manner during the travels.

• Ensuring that your managers always have valid (private) documentation for business travel: passport, visas, driving license, residence permit etc.

• Supporting and potentially contributing to communication material development for the team

You're the right fit if:

• You have acquired 7+ years of experience in an executive assistant role at a high level in a dynamic and international environment.

• You have a Bachelor’s Degree (highly preferred), or an Associate’s Degree (required)

• You are skilled in Outlook calendar management

• You have practical knowledge of working with various IT systems like Workday, Concur, Microsoft Teams etc.

• You are flexible (adapting to fluctuating workload), and have the ability to multitask and work with deadlines.

• You are pro-active and willing to take initiative / ownership, feeling at ease in an international environment and knowing how to set priorities under high pressure

• You have strong communication, organizational, and planning skills.

• You must be able to successfully perform the following minimum Physical, Cognitive and Environmental job requirements with or without accommodation for this position.

How we work together

We believe that we are better together than apart. For our office-based teams, this means working in-person at least 3 days per week. Onsite roles require full-time presence in the company’s facilities. Field roles are most effectively done outside of the company’s main facilities, generally at the customers’ or suppliers’ locations.

This is an onsite position. The Executive Assistant can be based in Cambridge, MA, or Nashville, TN.

About Philips

We are a health technology company. We built our entire company around the belief that every human matters, and we won't stop until everybody everywhere has access to the quality healthcare that we all deserve. Do the work of your life to help improve the lives of others.

• Learn more about our business.

• Discover our rich and exciting history.

• Learn more about our purpose.

• Learn more about our commitment to diversity and inclusion.

Philips Transparency Details

The pay range for this position in MA is $22 to $48 per hour

The pay range for this position in TN is $21 to $37 per hour

The actual base pay offered may vary within the posted ranges depending on multiple factors including job-related knowledge/skills, experience, business needs, geographical location, and internal equity.

In addition, other compensation, such as an annual incentive bonus, sales commission or long-term incentives may be offered. Employees are eligible to participate in our comprehensive Philips Total Rewards benefits program, which includes a generous PTO, 401k (up to 7% match), HSA (with company contribution), stock purchase plan, education reimbursement and much more. Details about our benefits can be found here.

At Philips, it is not typical for an individual to be hired at or near the top end of the range for their role and compensation decisions are dependent upon the facts and circumstances of each case.

Additional Information

US work authorization is a precondition of employment. The company will not consider candidates who require sponsorship for a work-authorized visa, now or in the future.

Company relocation benefits will not be provided for this position. For this position, you must reside in or within commuting distance to Cambridge, MA, or Nashville, TN.

#LI-PH1

This requisition is expected to stay active for 45 days but may close earlier if a successful candidate is selected or business necessity dictates. Interested candidates are encouraged to apply as soon as possible to ensure consideration.

Philips is an Equal Employment and Opportunity Employer/Disabled/Veteran and maintains a drug-free workplace.