Beacon Dental Partners owns and operates a growing number of multispeciality dental practices in Greater Boston.

Headquartered in Waltham, we are seeking an Executive Assistant to support our Chief Clinical Officer across a diverse list of responsibilities related to the successful administration of several dental practice locations.

Our ideal candidate will be a proactive problem solver with exceptional organization skills and an ability to ‘get things done.’ Experience in Dentistry is a plus but we are also willing to train the right candidate.

Responsibilities include:

• Coordinate compliance for new practice locations, compliance testing at existing locations, office license renewals and permit applications
• Ensure practice invoices are accurate and paid in a timely manner, interface with vendors
• Organize and manage clinical supply inventories and equipment including instrument kits, implant parts, handpieces, etc.
• Build relationships and communicate effectively with all levels of staff both at the practices as well as corporate offices
• Ensure successful onboarding of new Doctors and Specialists including scheduling and coordination of training
• Manage scheduling of appointments, meetings and interviews in collaboration with internal and external stakeholders; proactively identify and resolve conflicts
• Proactively support Accounts Receivable and Billing with insurance claims, engaging with doctors notes and narratives
• Communicate with patients to help resolve escalated questions and issues
• Additional operational and administrative duties as needed

Desired experience and attributes:

• Must love “to do” lists
• Experience directly supporting senior leadership in a complex business environment
• Proven experience using independent judgment to manage varied responsibilities in a dynamic role; able to manage tight deadlines, multiple priorities and stressful situations.
• Team player with a positive attitude and a willingness to do whatever it takes to get the job done
• Ability to quickly absorb training and apply it to responsibilities
• Exceptional organizational skills and attention to detail
• Strong written and verbal communication skills
• Desire to contribute new ideas and suggestions, ability to ask questions when uncertain
• Must be able to travel to the different practice locations (Arlington, Natick, Newton, Reading, Woburn)
• Enthusiasm for dentistry, willingness to be hands-on at a practice and with patients

The role is office-based and offers competitive compensation and benefits including health, vision, and dental insurance, company 401k contributions, paid time off, and reimbursement for travel expenses.

Job Type: Full-time

Pay: $30.00 - $35.00 per hour

Expected hours: No less than 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person