Time Management & Calendar Coordination:

Job Title: Executive Assistant

Company: Merchant Resource Group
Location: 240 Devonshire St, Boston, MA
Position Type: Full-time

About Us:
Merchant Resource Group is a dynamic company dedicated to providing top-tier services to our clients. We are looking for an experienced Executive Assistant who thrives in a fast-paced environment and can support our CEO and HR functions with a high level of professionalism and efficiency.

Position Overview:
The Executive Assistant will be responsible for managing the CEO's time and communications while also overseeing key HR tasks and contract management. This role requires excellent organizational skills, technological proficiency, attention to detail, and the ability to handle confidential information with discretion. The ideal candidate will have a proven track record of implementing efficient organizational systems and processes.

Key Responsibilities:

• Manage the CEO's schedule, ensuring optimal time allocation for meetings, tasks, and priorities. Coordinate internal and external appointments, and proactively anticipate scheduling needs.

Email Management:

• Handle email correspondence for the CEO, prioritizing messages, drafting responses, and filtering communications to ensure timely and efficient responses.

Calendar Management:

• Maintain the CEO’s calendar, including scheduling meetings, conference calls, and travel arrangements. Ensure all commitments are up-to-date and conflict-free.

HR Responsibilities:

• Support the recruitment process, including posting jobs, screening candidates, and scheduling interviews.
• Facilitate employee onboarding and offboarding processes.
• Assist in employee performance reviews and evaluations.
• Handle payments and employee payment inquiries.
• Ensure compliance with company policies.

Contract Management:

• Oversee contract processing, including execution through DocuSign. Ensure contracts are properly organized, tracked, and securely stored for easy access.

Technology & Systems Management:

• Leverage technology to streamline communication and operations. Must be proficient in systems like Slack, DocuSign, HubSpot, Google Workspace, Gmail, and similar platforms to manage workflows, data, and communications.

Organizational Systems:

• Develop and maintain organizational systems for the CEO and company, ensuring efficient handling of tasks, documents, and projects. Implement processes to enhance operational efficiency and team communication.

Qualifications:

• Proven experience as an Executive Assistant or in a similar role, with a focus on organizational and HR functions.
• Proficiency with technology and software systems, including Slack, DocuSign, HubSpot, Google Workspace, and Gmail.
• Experience with contract management and electronic signature platforms such as DocuSign.
• Strong time management and multitasking abilities.
• Experience with HR processes, including hiring, firing, and employee evaluations.
• Exceptional written and verbal communication skills.
• Discretion and confidentiality in handling sensitive information.
• Ability to work independently, prioritize tasks, and meet deadlines.

Preferred:

• Familiarity with payroll processing and employee management.
• Strong track record of implementing effective organizational systems and tools.

How to Apply:
Please submit your resume and a brief cover letter.

Job Types: Full-time, Part-time

Pay: $79,227.00 - $84,030.00 per year

Expected hours: 30 – 40 per week

Work Location: In person