Join our dynamic team at Zilla LLC, a leading Trade Show Exhibit and Promotional Marketing Management company located in Dublin, Ohio. We are seeking an Executive Assistant to support our Vice President. In this role, you will be responsible for ensuring accurate and timely client communications, data entry, and (ppotentially) basic accounting assistance. This position requires a meticulous individual who can maintain project details with precision, multitask using spreadsheets, and effectively communicate with clients, vendors, and management.

Duties and Responsibilities include the following. Other duties may be assigned based on experience.

• Researching products for clients, and providing quotes
• Identify interest and understand customer needs
• Data Entry into spreadsheets or other
• Follow up with clients in regards to ongoing events and project needs.
• Research trade show services requirements, and submit documentation as needed
• Online folder organization and upkeep
• Basic office support and data entry required

Requirements:

• Dependability in high-output environments and multitasking
• Ability to understand customer needs and handle different types of personalities
• Strong listening, communication, presentation and social skills
• Microsoft Office and Outlook required
• Advanced Microsoft Excel experience required
• Dedication to quality and service expectations

• Sales tax filing experience a big plus!

Skills:

• Expertise in Microsoft Office, and Microsoft Excel.
• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal skills.
• Ability to manage multiple tasks and deadlines efficiently.
• Attention to detail and accuracy in data entry and financial record-keeping.
• Experience with QuickBooks or basic accounting a big plus!

Attributes:

• Organized: Ability to prioritize tasks and manage time effectively to meet deadlines.

• Team Player: Collaborative approach with a willingness to assist others when needed.

• Integrity: Uphold ethical standards and maintain confidentiality of business information.

• Adaptability: Willingness to learn and adapt to new processes and technologies.

Benefits:

• Competitive salary and benefits package, including 401(k), Dental insurance, Health insurance, Paid time off, Life insurance, and Vision insurance
• Opportunities for career growth and advancement within the company.
• Positive and supportive work environment with a focus on teamwork and collaboration.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Language Ability:

Ability to read, analyze, and interpret governmental regulations. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

Math Ability:

Ability to calculate figures and amounts such as discounts and percentages.

Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

Reasoning Ability:

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills:

To perform this job successfully, an individual should have knowledge of Microsoft Office, Microsoft Excel, and Microsoft Teams.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to walk, stand, and reach with hands and arms. The employee is frequently required to sit, use hands, talk or hear. The employee must occasionally lift and/or move up to 25 pounds.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to the family dogs.

Job Type: Full-time