Department Information

Be BOLD and make a real difference...We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities

If your goal is to build a career that makes a difference, consider joining the dedicated people of the Colorado Department of Public Health and Environment. Our tobacco-free campus offers free parking and is conveniently located near RTD bus lines, Glendale City Set, and the Cherry Creek bike path. In addition to a great location and rewarding, meaningful work, we offer:

• Employee wellness programs and facilities
• Extensive internal professional development opportunities on a wide variety of subjects
• Bike to work programs, including access to storage lockers and bike racks
• Distinctive career advancement opportunities throughout the State system
• Strong, yet flexible retirement benefits including a choice of the PERA Defined Benefit Plan or the PERA Defined Contribution Plan, plus optional 401K and 457 plans
• Medical and dental health plans
• Paid life insurance
• Short- and long-term disability coverage
• 11 paid holidays per year plus generous personal time off
• Mentoring program with opportunities for mentors and mentees
• Tuition assistance for college level courses including Master’s degree programs
• Excellent work-life programs, such as flexible schedules, and a variety of employee resource groups

Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, go to: https://studentloans.gov/myDirectLoan/pslfFlow.action#!/pslf/launch

Description of Job

The Work Unit:
The Administrative Services Program (ASP) exists to provide a wide range of services and support to the management and staff of the Air Pollution Control Division (APCD). The ASP consists of the Fiscal Services Unit (FSU), the Records Unit and the Business Services Unit (BSU). The services include, but are not limited to, legislative policy development, budgeting, grants and funds management, accounting, revenue management and billing, financial reporting, time and effort reporting, supplies, equipment and services procurement, contract management, personnel administration, office management (e.g., space allocation, telephone and office supplies), human resources support, and coordination of information technology services; and all processes which control the creation, maintenance, security, storage, retrieval, timely destruction and use of APCD records.

What you will be doing
The position works with the Fiscal Services Supervisor and the Administration Services Manager in providing the APCD program managers with budget, accounting, and other financial information and services, as needed. This position must independently use professional judgment and resources from a variety of areas to evaluate program needs compared with current funding levels, working with program management to ensure alignment of available resources with prioritized programmatic goals.

Job Duties:
Budget Management and Monitoring

• This position monitors the fiscal year budget setup and the budgets for various units within the division.
• Responsibilities include: Analyze data from various financial reports and estimate costs based on previous
• year expenses and current year work plan and target budget. Identifies expected spending for the fiscal
• year by analyzing budget information, including expenditures and balances. Determines and proposes
• solutions to resolve problems when budget or when over expenditure problems arise. Communicates with
• appropriate staff regarding program budget status, and makes expenditure transfers and budget
• modifications as necessary.
• This position supports the Fiscal Services Unit Supervisor and analyzes expenditures, identifies
• patterns and creates projections using complex program data in the analysis and maintenance of budgets. Develops and provides analysis of staffing patterns that project personal services costs based on the needs of the relevant programs. Analyses and provides feedback on higher level spending authority and fund balance analysis.

P-Card Management and Coordination

• Position will ensure division compliance with department P-Card usage through P-Card packet reviews and P-Card statement quality control reviews.

Accounts Payable and CORE Support

• Provides support to accounts payable duties which include but are not limited to: invoice review and payment, encumbrance monitoring, straight pay review and payment, PRF processing.
• Position provides support with correction entries, CHCs and JVCs, as needed.
• Identify the need for various expense budget, accounting adjustment, appropriation, and other transactions
• in the CORE accounting system. Perform required transactions and apply relevant approval levels.

Other Duties as Assigned

• Attends meetings, serves on task forces or teams, completes projects, and performs other duties as assigned by the supervisor.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Experience Only:
Education and Experience:
PREFERRED QUALIFICATIONS
In addition to the minimum requirements, the successful candidate in this position will have the following experience:

• Knowledgeable and highly proficient in all Microsoft Suite applications
• Knowledge of Excel including basic knowledge of pivot tables and the ability to read and navigate through Excel spreadsheets
• Knowledge of accounts payable, P-Card Management, and administration.
• Knowledge on how to analyze financial data and reconcile budget spreadsheets
• Knowledge of allocating and reconciling personal services
• Awareness of state of Colorado fiscal rules, procurement rules, and dollar thresholds
• Excellent customer service skills; is able to provide technical assistance to staff with various levels of knowledge of fiscal rules and budget management
• Knowledgeable and highly proficient in Google applications, specifically Gmail and Google drive
• Effective conflict management skills, which includes demonstrating professional and respectful behavior while navigating high pressure situations
• Documented experience developing work processes for others
• Credibility and confidence; strong interpersonal skills; demonstrated proficiency working collaboratively with internal teams, technical and community partners, and diverse public stakeholders
• Outstanding skills and abilities in verbal and written communications
• Excellent organizational skills; the ability to set, track, and accomplish priorities, goals, and timetables to achieve maximum productivity, knowing the status of activities at all times
• Critical thinking; ability and motivation to develop creative solutions to complex, interpersonal, process, and systemic challenges
• Initiative & self-management; the passion and ability to dive into the work and accomplish tasks within established time frames
• Self-efficacy, flexibility and adaptability; high tolerance for ambiguity and ability to perform research to identify appropriate courses of action
• Demonstrated ability to maintain confidentiality and to exercise tact, discretion, and sound judgment
• Strong sense of professionalism, including a strong work ethic and reliability
• CORE (Colorado Operations Resource Engine) experience
• In addition to the advanced degree, one (1) year of professional experience is desired

CONDITIONS OF EMPLOYMENT

• A pre-employment background check will be conducted as part of the selection process.

For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, atspb.colorado.gov/board-rules.

Supplemental Information

A complete application packet must include:

• A completed State of Colorado application.
• RESUME
• COVER LETTER
• Answered supplemental questions.
• If using education to qualify for this position a copy of your transcripts (unofficial acceptable) must be provided with application.
• If using work experience to qualify for this position, please provide an adequate description in the work experience section of the application. Do not write "see resume".
• If you are a veteran, a copy of your DD214 attached to your colorado.gov/jobs application.

The Selection Process:

• All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step.
• Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.
  • Part of, or all of, the comparative analysis for this position may be a structured application review, which involves a review of the information you submit in your application materials by Subject Matter Experts (SMEs) against the preferred qualifications.
• A top group, up to six candidates, will be invited to schedule an interview with the hiring manager.

E-Verify: CDPHE uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities.

You must be legally eligible to work in the United States to be appointed to this position. CDPHE does not sponsor non-residents of the United States.

ADAAA Accommodations:
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law. The Colorado Department of Public Health and Environment is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator at [email protected] or call 303-692-2060, option 5.