We recognize our competitive advantage - our people. We believe in our people, who share our vision of meeting the needs of our employees, customers, and communities and who carry out the continued success of the company.

Our employees are committed to the company's foundational values: integrity, excellence, teamwork, environmental stewardship, and community commitment. In turn, we invest in our employees, providing opportunities for challenge and advancement and offering a competitive compensation package.

BRIEF POSTING DESCRIPTION:

The E 4C CONTROLLERS OFFICE Department of the E CONTROLLERS OFFICE Division at Hawaiian Electric Industries has 1 Management vacancy available. (Role: NON-EXEMPT)

JOB FUNCTION:

Provides secretarial, administrative and accounting support to the HEI Controller’s Office and other financial areas within HEI.

ESSENTIAL FUNCTIONS:

• Provides administrative and accounting support to the Controller’s Office and other financial areas within HEI and its subsidiaries, including but not limited to, maintaining confidential files and records such as SEC, FRB and PUC reports; importing SEC filing exhibits; maintaining SOX control acknowledgements; processing invoices and deposits; filing electronic reports and statements; drafting, issuing and tracking debt compliance notices and Officer’s certificates; onboarding new vendors; managing cash receipts; validating checks; cash transfers; managing the HEICF register; determining monthly accruals and budgeting annual ICB non-labor charges; managing the Controller’s calendar, scheduling meetings, timekeeping and travel arrangements; and other related administrative and accounting support tasks as required.
• Responsible for the coordination of various meetings (e.g., Disclosure Meetings and Audit Committee Meetings) to include, but not limited to, scheduling; preparing, consolidating and distributing materials; creating surveys and reporting results; setting up and breaking down meetings; arranging refreshments.
• Serves as the administrator for the company’s credit card platform, as well as managing credit cards and users, making payments and verifying coding and approvals are received timely.

• Denotes a "Fundamental Responsibility." This description in no way implies that these are the only duties/functions to be performed by the incumbent. Employee will be required to complete any other job-related duties/functions assigned by his or her supervisor.

BASIC QUALIFICATIONS:

Knowledge Requirements

• Bachelor’s or Associate’s degree preferred.
• Working knowledge of general office procedures and practices.
• Working knowledge of personal computers and related software applications (i.e., Excel, Word, Powerpoint, Outlook, etc.).
• Working knowledge of the principles of accounting.

Skills Requirements

• Excellent oral and written skills to effectively communicate with all levels of the organization, including subsidiaries and external parties.
• Demonstrated interpersonal skills to work with various groups or individuals.
• Ability to work independently and remain flexible in a demanding work environment and adapt to rapidly changing priorities.
• Ability to meet schedules and deadlines with thorough, accurate and quality work products.
• Ability to handle highly confidential and sensitive information discreetly and professionally.
• Analytical skills and the ability to conceptualize new ideas and moderately complex technical matters quickly.
• Detail oriented, strong organizational skills and the ability to multitask.
• Ability to type proficiently using various office equipment such as typewriters, computers, etc. and provide professional level administrative services to members of the department.
• Ability to handle difficult and/or sensitive issues while using tact, courtesy and discretion.
• Ability to learn accounting programs quickly and become proficient.
• Flexibility to work overtime hours during peak periods, including after hours, weekends and holidays.

Experience Requirements

• Several years (3-5) general office experience, of which a minimum of two (2) years will have been at the secretarial and/or administrative assistant level, or its equivalent.
• Few (2-3) years working in an accounting department highly desired, preferably for a large publicly-traded company or similar type of organization.

Role: NON-EXEMPT

Number of Vacancies: 1

Location: Honolulu – Oahu

Hiring Range: The hiring range for the HEI - Administrative Assistant - Oahu [Req ID 9240] position is $60,300.00 to $75,500.00. The person selected will be placed according to his/her skills and qualifications.

About Hawaiian Electric Industries

Hawaiian Electric Industries, Inc. (HEI) (NYSE: HE) supplies power to 95% of Hawaii's population throughout its electric utilities, Hawaiian Electric Company, Inc., Hawaii Electric Light Company, Inc. and Maui Electric Company, Limited, and provides a wide range of financial services to individuals and businesses through American Savings Bank, F.S.B., one of Hawaii's largest financial institutions. Including its operating subsidiaries, Hawaiian Electric Industries is one of the largest public companies in Hawaii with approximately 3,800 employees.

At Hawaiian Electric Industries, we strive to be a catalyst for a better Hawaii. We endeavor to be trusted and valued leaders in improving the economic well-being of the state, promoting the environmental sustainability of our islands, and benefiting the communities we serve.

Hawaiian Electric Industries works proactively to improve the future of Hawaii and its communities. These efforts are integrated into our core business strategies. By helping our state achieve economic prosperity and a clean environment, and by addressing our communities' needs, we build a sustainable future for our companies and for Hawaii. Visit us at http://www.hei.com/.

Interested individuals should apply online. The application must clearly indicate the demonstrated experience/knowledge/skills/abilities the candidate possesses which specifically qualifies him/her for the position.

Applicant Certification

By submitting an application for the position, candidates:
1. Authorize the Hawaiian Electric Companies to confirm all statements contained in the application and/or any materials submitted and made a part of the application as they relate to the position and to the extent permitted by law;
2. Authorize and consent to, without reservation, the Hawaiian Electric Companies sharing any and all information regarding previous or present employment, educational training or personal information from their records and from any other source with the hiring department or subsidiary company;
3. Release, discharge, and hold harmless, Hawaiian Electric Companies, from any and all liability for any damage which may be claimed as a result of furnishing such information to the hiring department or subsidiary company;
4. Authorizes release and transfer of all personnel records to be maintained by the hiring company in the event of an inter-company transfer; and
5. Authorize, direct, and consent to Hawaiian Electric Companies and/or its authorized agents to conduct investigations into candidates' background. These investigations may include, but are not limited to searches for information about applicants; record of criminal convictions to the extent permitted by law, education records, professional certifications, personal character references, and employment history.

EEO Statement
Hawaiian Electric Companies is an equal employment opportunity/affirmative action employer. We actively seek diversity among our employees. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex/gender (including gender identity/expression), ancestry/national origin, disability, marital status, arrest and court record, sexual orientation, pregnancy, veteran status, genetic information, domestic or sexual violence victim status, or other protected categories in accordance with state and federal laws. We further encourage individuals with disabilities, minorities, veterans and women to apply.

Hawaiian Electric Companies complies with Title I of the Americans with Disabilities Act. Any request for reasonable accommodation needed during the application process should be communicated by the candidate to the HR Service Center at (808) 543-4848.

Affiliate Disclaimer
Hawaiian Electric Industries, Inc. (“HEI”) is a parent holding company of Hawaiian Electric Company, Inc., Maui Electric Company, Limited, and Hawaii Electric Light Company, Inc. (“Utilities”). The Utilities are regulated by the Hawaii Public Utilities Commission (“PUC”). The disclosure relating to Affiliate Transaction Requirements that follows is made pursuant to the PUC’s Decision and Order No. 35962, issued on December 19, 2018, and subsequently modified by Order No. 36112, issued on January 24, 2019 in Docket No. 2018-0065.

If you are currently or have previously been employed by the Utilities, and are hired by HEI, for a period of one year, you cannot appear in negotiations or otherwise interact directly with the Utilities or work on the same matter(s) that you worked on while with the Utilities. If you are hired by HEI, please inform HEI of your prior employment by the Utilities to ensure regulatory compliance.