Position Title: Human Resources Assistant
Reports To: Human Resource Business Partner, Manager
FLSA Status: Exempt
Position Summary: :
This position will perform administrative tasks and services to support effective and efficient operations of the organizations human resource department. The HRA will facilitate various trainings such as New Hire Orientation, OSHA-10 Maritime, EEO refreshers, and other trainings as the company deems necessary. The Human Resources Assistant will maintain credentialing compliance for Pacific Shipyards International and subcontractors and perform other HR functions as needed.

Pacific Shipyards International, LLC Expectations of Employee:

• Is committed to the company values and adheres to all Pacific Shipyards’ policies and procedures
• Perform duties of his/her job and as assigned by Management
• Maintain a positive and respectful attitude and conduct her/himself with integrity and in a polite, professional manner treating customers and co-workers courteously and respectfully
• Communicates regularly with Officers, Manager, & Supervisors about the different divisions and department’s issues.
• Consistently be on time for work, meetings and appointments and deliver work projects by assigned due dates
• Maintain assigned work areas in a clean and orderly fashion
• Maintain and ensure the safety of all assigned equipment
• Perform all duties in conformance to appropriate safety and security standards
• Meet productivity goals and quality standards as set by management
• Ability to read and understand drawings and specifications
• Ability to handle multiple tasks and balance priorities
• Computer proficiency in Microsoft Office

Essential Duties & Responsibilities:

• Coordinates and/or facilitates training sessions; organizes scheduling, reserves space for training, ensures that audiovisual equipment is available and operating, distributes materials.
• Interacts with third party organizations and base personnel to facilitate gaining security/installation access as required by jobs performed on applicable government projects.
• Will track, monitor, and coordinate security credentials for PSI employees and subcontractors and maintain and submit vessel access lists to government entities.
• Processes installation access requests for employees and subcontractors and tracks approvals/denials and notifies respective parties.
• Submits Vessel Access List for Navy Projects to corresponding base personnel.
• Maintains accurate and up-to-date human resource files, records, and documentation.
• Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
• Maintains the integrity and confidentiality of human resource files and records.
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• Provides clerical support to the HR department
• Conducts or assists with new hire orientation.
• Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
• Performs other duties as assigned.

Education/Training/Experience Requirement:

• High School Diploma or equivalent with at least 2 years of related experience, preferably in the marine repair/construction industry, OR Bachelors Degree with a minimum of 1-year related experience, preferably in the marine repair/construction industry
• Excellent written and verbal communication skills
• Comfortable speaking to individuals and small and large groups. Ability to effectively communicate to employees and managers.
• Proficiency in Microsoft Office products and ability to learn and utilize other software applications
• Ability to effectively operate office equipment, to include desktop computers,

calculators, printers, copy machines and telephones.

• Must adhere to the highest level of confidentiality, diplomacy, and professionalism.
• Excellent organizational skills and attention to detail.

Qualification/Requirement:

• Must show proof of your legal right to work in the United States
• This position requires US Citizenship due to security clearance required for base access
• Must be able to successfully obtain a Transportation Worker Identification Credential (TWIC)
• Must be able to successfully obtain a Defense Biometric Identification System (DBIDS) Credential to gain access to federally controlled work sites
• All candidates must submit to and pass a post-offer drug screening and background check before employment begins. Failure to complete any of these steps will result in disqualification
• Valid State of Hawaii drivers’ license in good standing, class 3 or higher
• Candidates must have access to reliable transportation to get to work and other job sites on time for the start of a shift.

Additional Information::

This job description in no way states or implies that these are the only duties to be performed by the employee filling this position. Employee will be required to follow any other job-related instructions and to perform any other job-related duties requested by management. Management has the right to add to, revise, or delete information in this job description.
This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.