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This positon will have the primary responsibility for ensuring strategic projects are done on time and within the specified budget. The position contributes to meeting the goals of the HVI, which include the development of project plans and dashboard to support the administrative function of HVI. This position will utilize and summarize data from the electronic health record to produce reports and create analytics in order to drive business operations.

MINIMUM QUALIFICATIONS :

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

1. High School Diploma or Equivalent AND Four years of high level Administrative Experience OR Associate’s Degree

AND Two years of high level Executive Office experience OR Bachelor’s Degree

PREFERRED QUALIFICATIONS :

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

1. Bachelor’s Degree in Business Administration, Finance, and Communications or related field.

2. Two years of healthcare business experience or two years of analytical experience in alternative field.

3. EPIC experience.

CORE DUTIES AND RESPONSIBILITIES: The statements described here are intended to describe the general nature of work being performed by people assigned to this position. They are not intended to be constructed as an all-inclusive list of all responsibilities and duties. Other duties may be assigned.

1. Assists WVU HVI Leadership in defining and documenting the scope, goals and objectives of a specific projects including development of project charter, project plans, including action steps, and resources.

2. Ensures that project plans are accurately captured and documented for monitoring and tracking of each initiative's progress.

3. Assists HVI Leadership in assuring the designated project is proceeding according to agreed upon timelines, meeting targets and expectations, and adhering to established operating parameters.

4. Coordinates activities involved in the preparation and distribution of correspondence to facilitate on-going communications and efficient operations for HVI Leadership.

5. Completes a wide range of tasks using Microsoft Office products such as letters, memoranda, policies, reports, notes, or drafts of dictation, in an accurate, neat and timely manner as assigned.

6. Compiles accurate statistical, financial or unit activity data for department as assigned. Performs calculations, formulates in final report form; conveys and discusses key points with leadership. Makes recommendations where applicable.

7. Maintains appropriate records and established filing system to ensure the expeditious retrieval so that HVI Leadership staff can accomplish their responsibilities

8. Leads and organizes Epic based projects, including but not limited to, proper documentation initiatives (Epic Templates, SmartPhrase implementation, etc.).

9. Supports the quick and efficient closure of encounters for providers ensuring no delays in billing, accurate and timely notes, and eliminating the risk of providers landing on delinquency lists.

10. Assists with projects as assigned by HVI Leadership.

11. Responsible for managing multiple task simultaneously to support HVI Leadership

PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORKING ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

SKILLS AND ABILITIES:

1. Excellent oral and written communication skills and strong computer & organizational skills.

2. Ability to problem solve and make appropriate decisions

3. Proficient in Microsoft Office Word and Excel

4. Knowledge of Microsoft Project

5. Knowledge of SharePoint Development

Additional Job Description:

Scheduled Weekly Hours:

40

Shift:

Exempt/Non-Exempt:

United States of America (Non-Exempt)

Company:

WVUH West Virginia University Hospitals

Cost Center:

132 WVUH HVI Admin

Address:

1 Medical Center Drive

Morgantown

West Virginia

WVU Medicine is proud to be an Equal Opportunity employer. We value diversity among our workforce and invite applications from all qualified applicants regardless of race, ethnicity, culture, gender, sexual orientation, sexual identity, gender identity and expression, socioeconomic status, language, national origin, religious affiliation, spiritual practice, age, mental and physical ability/disability or Veteran status.