Job Title: Inside Sales-VP Sales Assistant / Office Manager

Salary: $46,000 to $56,000 per year. This position includes an initial probation period of three months. Following a successful probation evaluation, the salary is open to $60,000 and may include an annual bonus.

Location: 708 Armstrong Dr., Buffalo Grove, IL 60089

Working Hours: 8 am-4:30 pm (Including 30 minutes lunch break)

Job Description:

Join the innovative team at Shinetoo Lighting USA LLC as an Inside Sales & VP Sales Assistant, where your contributions will be pivotal in driving our sales initiatives and supporting our esteemed Vice President of Sales. We are on the lookout for a highly motivated, versatile professional who thrives in a dynamic environment and is passionate about making a tangible impact in the lighting industry.

Key Responsibilities:

Sales Support:

• Lead Generation: Actively engage in cold calling and employ diverse outreach strategies to tap into new client bases.
• Sales Material Creation: Craft compelling sales presentations, brochures, product data sheets, and marketing collateral.
• Customer Database Management: Maintain meticulous records of customer interactions, sales trends, and prospective leads, with a keen focus on assisting customers with rebate incentive applications.

Administrative Duties:

• Schedule Optimization: Skillfully manage the VP’s calendar, ensuring efficient organization of meetings and appointments.
• Meeting Management: Take charge of meeting logistics, agenda setting, and overall coordination to guarantee seamless operations.
• Communication Oversight: Handle the VP’s correspondence, managing emails and other communication channels with professionalism.
• Travel Planning: Arrange and coordinate travel itineraries for the VP as required.

Customer Interaction:

• Query Resolution: Be the frontline point of contact for customer inquiries, delivering prompt and knowledgeable responses.
• Order Processing Support: Assist customers with their orders, ensuring precision in processing and tracking.
• Issue Management: Proactively address and resolve customer concerns, upholding the highest standards of service.
• Rebate Application Assistance: Guide customers through rebate application processes for our products and services.

Invoice and Payment Management:

• Invoice Generation: Create accurate, timely invoices for customer billing.
• Packing Slip Preparation: Oversee the creation of detailed packing slips for shipments.
• Payment Tracking: Monitor incoming payments and diligently follow up on outstanding invoices.
• Bills/Sales Commission Tracking: Make sure to pay all the bills / Sales Commission on time.
• Payroll-Taking care of ADP payroll enrollment

Customer Relationship Management:

• Customer Satisfaction: Engage with customers post-sale to ensure complete satisfaction and foster ongoing relationships.
• Feedback Collection: Actively seek out and compile customer feedback to continually refine our service quality.
• Opportunity Identification: Explore avenues for upselling, cross-selling, and securing referrals.

Qualifications:

• Demonstrated experience in sales support or administrative roles, preferably within the lighting industry.
• Exceptional organizational skills and the ability to manage multiple tasks efficiently.
• Outstanding communication abilities, both in written and verbal form.
• Proficiency in CRM and various office software.
• A customer-first mindset paired with adept problem-solving skills.

What We Offer:

• A vibrant, supportive work environment.
• Competitive salary package.
• Ample opportunities for professional growth and career development.

Application Process: Eager to light up your career? Please submit your resume and cover letter via Indeed's application platform or send them directly to [email protected].

Job Types: Full-time, Contract

Pay: $45,000.00 - $55,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Bachelor's (Preferred)

Experience:

• B2B: 3 years (Required)
• Sales administration: 3 years (Preferred)
• Lighting sales: 2 years (Preferred)
• Inside sales: 3 years (Required)

Ability to Commute:

• Buffalo Grove, IL 60089 (Required)

Ability to Relocate:

• Buffalo Grove, IL 60089: Relocate before starting work (Required)

Work Location: In person