About Us

Our Goal is Simple: We Want You to Have the Best Sea Kayaking Tour of Your Life! Join us for a kayak adventure that offers the full range from energized fun to calm serenity. Our guides skillfully hand-craft every Sea Quest Kayak Expedition into a custom learning experience – one that will surely enhance your appreciation of our natural environment. Our kayak tours are mainly led by actual biologists and environmental scientists who double as highly-trained outdoor educators and sea kayak guides. This level of excellence distinguishes us from other outfitters and transforms your experience into an adventure in learning.

We are seeking an Office Manager and Personal Assistant to organize and coordinate administration duties, fulfill office procedures, maintain a pleasant work environment, and ensure high levels of organization, communication, and safety. This position is primarily for 7 months between April 1 and November 1, with varying hours depending on the month. From November 1 to April 1, work will only be available if the candidate has marketing skills.

Position Details

· April: 40 hours per week approximately

· May: 40-50 hours per week approximately

· June: 60 hours per week approximately

· July: 60 hours per week approximately

· August: 60 hours per week approximately

· September: 40 hours per week approximately

· October: 40 hours per week approximately

Key Responsibilities

· Serve as the point person for office manager duties including: maintenance, mailing, supplies, equipment, bills, errands, shopping

· Schedule meetings, appointments, and staff

· Manage and oversee staff and their duties

· Organize the office layout and order supplies

· Organize office operations and procedures

· Ensure that all kayak trips are invoiced and paid on time

· Manage permits with county, state, and national historic parks

· Manage administrative budget and ensure accurate and timely reporting

· Help with payroll preparation

· Provide general support to kayak tour guests over the phone and email

· Make sales for kayak tours over the phone and email

· Assist in the hiring/on-boarding/training process for new hires

· Provide logistical support, including shuttling vehicles to beaches, assisting with the movement of kayaks or gear with guides, purchasing supplies, and preparing supplies for overnight tours

· Assist with personal assistant tasks to help the owner stay organized and manage the company

· Maintain/clean/organize gear and equipment

· Maintain/clean/organize the grounds and office space

· Assist with inspecting/cleaning/repairing kayaks/equipment/trailers/vehicles and ensure they are ready and presentable for our kayak tours

· Perform trash runs and ensure the facility is tidy

· Be flexible and willing to take on a variety of tasks as needed from floor sweeping to administration

Skills and Qualifications

· Proven experience as an Office Manager, Front Office Manager, or Administrative Assistant

· Knowledge of office administrator responsibilities, systems, and procedures

· Proficiency in MS Office (MS Excel and MS Outlook, in particular)

· Experience working with scheduling or CRM software

· Hands-on experience with office machines (e.g., fax machines and printers)

· Familiarity with scheduling tools such as Google Calendar

· Excellent time management skills and ability to multi-task and prioritize work

· Attention to detail and problem-solving skills

· Excellent written and verbal communication skills

· Strong organizational and planning skills in a fast-paced environment

· A creative mind with the ability to suggest improvements to SOP’s

· High School degree; additional qualification as an Administrative Assistant or Secretary is a plus

· Flexibility and willingness to perform a variety of tasks as needed

Job Type: Full-time

Pay: $4,000.00 - $6,000.00 per month

Schedule:

• Monday to Friday
• Weekends as needed

Experience:

• Office Manager: 1 year (Preferred)

Work Location: In person