Commonwealth Electric Company of the Midwest is a full-service electrical and low voltage contractor located in Arizona, Iowa, and Nebraska. With a Commitment to Excellence, Commonwealth uses a combination of disciplines, expertise, and our four core values (Customers, Employees, Character, and Mastery) to service our customers with the highest quality of work. We employ hundreds of skilled employees nationwide, so if you are interested in becoming part of our team, keep on reading!

Commonwealth Electric completes some of the largest and most complex projects in the industry, but at the center of that is a positive company culture. We are committed to getting the job done while also believing in the value of a fun and inviting work environment where everyone has the opportunity to learn, grow, and advance their careers.

Position Summary:

The Office Manager will organize and coordinate office administration and procedures in order to ensure organizational effectiveness, efficiency and safety. The Office Manager is responsible for developing intra-office communication protocols, streamlining administrative procedures, managing the accounting functions of a branch, supervising office staff, and task delegation.

Primary Responsibilities will include, but are not limited to the following:

• Provide supervision, assistance, and training to the business office staff in performing their tasks in an efficient, accurate, and timely manner
• Organize, manage, prioritize, and produce monthly billings and closings in accordance with directives from the project managers and branch leaders
• Obtain proper vendor and subcontractor documents (W9s and Certificates of Insurance)
• Provide oversight for the weekly review of outstanding payables and receivables
• Provide oversight for the administration of subcontracts and purchase orders
• Request appropriate Certificates of Insurance as required by customers and project contracts
• Ensure timely completion of month-end close tasks
• Gather requested information for annual audit
• Maintain office services by organizing office operations and procedures; preparing payroll; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions

• Manage office staff by recruiting, selecting, orienting, and training and coaching assigned employees
• Contribute to the team effort by accomplishing related results as needed
• Exemplify, promote, and foster our purpose of Committed to Excellence through our Core Values of Customers, Employees, Character, and Mastery
• All other duties as assigned and required

Required Qualifications:

• Proven ability to meet deadlines and work under pressure
• Ability to perform without supervision
• Ability to analyze data and conduct risk assessments.
• Good interpersonal skills
• Excellent communication skills, written and verbal
• Comprehensive problem-solving skills
• Excellent computer skills (Word, Excel, PowerPoint, etc.)

Education and Experience:

• Associate or bachelor’s degree required
• Experience in accounts payable and receivable
• Supervisory experience beneficial