Description and Functions

• Competitive Compensation
• Health, Dental and Vision Insurance
• State Retirement plan
• Paid vacation, sick leave, and holidays
• Potential hybrid remote work arrangement available

• Makes all necessary travel arrangements and handles all travel reimbursements for the Division.
• Covers front desk duties one day a week.
• Fiscal Duties.
• Supervises office support staff in the district.
• Creates, submits, and tracks fiscal documentation for the Support Services Unit including expense vouchers and invoice payments.
• Coordinate a variety of advanced, diversified, and confidential administrative support functions.
• Provides input into Division budget setting.
• Coordinates all contested case and administrative hearing requests for the Agency.
• Coordinates a variety of advanced, diversified, and confidential administrative support functions.
• Purchases and distributes all office supplies for the Support Services Division.
• Uses the WOLFS Accounting System to process travel reimbursement and pay for Division expenses.
• Reviews and edits Department documents for content, grammar, spelling, and format consistency.
• Assists with the coordination of Agency training.
• Prepares minutes for Board meetings and leadership meetings.
• Assists with special projects within the Division.
• Assists with fingerprint/background, central registry, and sex offender registry checks.

Qualifications

PREFERENCES:

Preference may be given to applicants who are detail-oriented, multitask capable, organized, able to prioritize and meet or exceed deadlines.
Preference may be given to applicants who have excellent communication skills, both verbal and written.
Preference may be given to applicants who have the ability to work independently and maintain the confidentiality required.
Preference may be given to applicants who possess outstanding customer service and interpersonal skills.
Preference may be given to applicants who have proofreading and editing experience.

KNOWLEDGE:

• Ability to use computers, copiers, scanners, and phones.
• Knowledge and experience in applicable computer applications- Microsoft Office Suite, Google Suite.
• Knowledge of records processing and maintenance procedures and systems.
• Knowledge and strength in the preparation and interpretation of complicated legal documents.
• Strength in customer service and communication skills.
• Strong leadership skills and knowledge of protocols that involve interaction with the Governor's Office and Legislature as well as other high-ranking officials.
• Ability to type accurately.

Necessary Special Requirements

PHYSICAL WORKING CONDITIONS:

• Typically, the employee may sit comfortably to perform the work; however, there may be some walking, standing, bending, carrying light items, driving an automobile, etc.
• Special physical demands are not required to perform the work.

• FLSA: Non-Exempt
• All positions within the Department of Family Services will require a background check, INCLUDING the taking of fingerprints, which will be completed through the Wyoming Department of Criminal Investigation, the Department of Family Services Central Registry, and the Federal Bureau of Investigation, for every successful applicant.

Supplemental Information

049-Department of Family Services - Social Services

Click here to view the State of Wyoming Classification and Pay Structure.

URL: http://agency.governmentjobs.com/wyoming/default.cfm

The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.

Working for the State of Wyoming provides employees with a range of valuable benefits and offers a fulfilling career path. Employees enjoy comprehensive healthcare coverage, including medical, dental, and vision plans, ensuring their well-being and that of their families. Additionally, the state offers multiple retirement plans, which provide financial security and stability for employees once their career in public services comes to an end. the state recognizes the importance of personal time and offers generous paid time off and flexible arrangements, allowing employees to recharge, take care of personal matters, and maintain a healthy work-life integration.

There are many benefits to living and working in Wyoming. Beautiful country with wide-open spaces, clean air, great recreational activities, and no State income tax to mention a few!

Click here to learn more!