At Realty Billings, we don’t follow the rules, we create them. We are leaders. We value personal and professional growth. We accept challenges, set goals, and exceed them. We refuse to stay in mediocrity and instead choose to live purposeful lives without limits. We believe that there is always a way and we never give up. We work hard, and we play even harder. We are the real estate office of the future.

Your Mission

A residential real estate business has two sides to it. On stage (sales) and behind the scenes (administration and operations). As our Operations Coordinator, you OWN the administration & transaction side of the business. The ideal candidate will be able to juggle multiple files, has an affinity for creating & following systems and streamlining work, and can work efficiently in a fast-paced environment, with the ability to set priorities, meet deadlines, and work independently. This position requires a well-organized individual who is extremely detail-oriented, with a commitment to following the rules and following up, while being able to think creatively and pivot quickly as the team grows.

Primary responsibilities in this role include:

• Acting as a liaison between real estate agents, clients, attorneys, title companies, contractors, and mortgage brokers during the process of a real estate sale and effectively manage the administrative tasks involved in closing a sale
• Marketing & Logistics Coordination for listed properties
• Create timelines and follow-up with individuals as needed to ensure all deadlines are met.
• Maintain accurate and compliant files for all transactions
• Other duties as assigned by management to assist in the operation of the office/department

Realty Billings prides itself on hiring high-performing individuals. High performers like to hang out with other high performers. This job is not for everyone. The bar is set high. Our team has strong standards and expectations and so do we. Our team thrives under pressure, isn’t afraid of working long hours, or going above and beyond to get results.

You’ll be directly reporting to the Broker Owner of Realty Billings, and regularly collaborating with our administrative and operational support team.

Who we are looking for:

• TEAM PLAYER– No one succeeds alone. As part of a team, each person is operating in their strength zone in order to achieve results for our clients, Agents, and the company. You are willing to collaborate, will go above and beyond to help out a co-worker or client, and you take responsibility for your mistakes.
• IMPLEMENTER- You are able to synthesize the needs of the team, with the vision of Realty Billings, and take action on the most important items that will help the team grow. You are an accountable individual and own all administrative and operational items for your team. Ideas are nothing without implementation. You make things happen.
• JUGGLER– While the most important 20% of your job will be Transaction Coordination (which involves compliance and repetition), you like to balance structured tasks with variety. You are able to switch between tasks quickly and juggle multiple competing priorities with ease - in fact, you thrive on it. You love having a lot of projects going on at once and always tie up loose ends. You do not get stressed out by a long to-do list, nor do you resist swift change.
• RECOVERING PERFECTIONIST– Dotting your “I”s and crossing your “T”s comes naturally. Your work is precise and thorough. You enjoy diving into data and the details. You are not afraid of a little (or a lot) of paperwork or repetitive tasks. Repetition only makes your work product stronger; instead of sloppy. However, you do not allow your perfectionism to slow you down or get in the way of achieving results.
• Next Steps

If you are excited about the opportunity to work with a fast-paced, growing organization, have a high standard of excellence, and are able to juggle multiple competing priorities, meet deadlines, and work independently, we want to hear from you. Please send a current resume to Amber Uhren at [email protected]

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• Paid time off

Schedule:

• 10 hour shift
• 8 hour shift
• Day shift
• Monday to Friday
• Weekends as needed

Ability to Commute:

• Billings, MT 59102 (Required)

Ability to Relocate:

• Billings, MT 59102: Relocate before starting work (Required)

Work Location: In person