This new part-time (.5) position will be an essential part of the First Literacy Team.

The Office Manager’s primary responsibility will be to support the work of the Executive Director, but also everyone else on the team: the Program Director, Development Director, the Marketing and Communications Director, and the Scholar Support Coordinator. The Office Manager will supervise the part-time Administrative Assistant and will report to the Executive Director.

The Office Manager will oversee the organization's daily administrative and operational functions, supporting the Executive Director and staff with a blend of hands-on management and day-to-day administrative tasks in areas including budgeting, daily operations, and administrative assistance.

Key Responsibilities:

• Administrative Support:

- Provide comprehensive administrative support to the Executive Director

- Manage projects such as mailings

- Provide support for First Literacy events

- Manage and supervise the work of the Administrative Assistant

• Operational Oversight:

- Manage daily office operations, ensuring a smooth and efficient workflow

- Oversee the maintenance of office facilities and equipment

- Ensure that all operations are in alignment with the strategic goals of the organization and that all organizational operations comply with legal and regulatory requirements.

- Prepare regular reports on operations and finance for the Executive Director and board of trustees.

• Budget Management:

- Bookkeeping via Quick Books

- Prepare financial documents such as budgets, bills, and receipts

- Manage payroll with external payroll provider

- Work with external Accountant to reconcile Quick Books monthly and on the annual audit

• Staff and contractor coordination:

- Act as a point of contact for external partners and vendors

- Manage contracts and relationships with suppliers and service providers

- Assist with onboarding of new employees

Job Type: Part-time

Pay: $30,000.00 - $32,000.00 per year

Expected hours: 20 per week

Benefits:

• Flexible schedule
• Paid time off
• Retirement plan

Schedule:

• Monday to Friday

People with a criminal record are encouraged to apply

Experience:

• Administrative: 1 year (Preferred)

Ability to Commute:

• Boston, MA 02116 (Required)

Ability to Relocate:

• Boston, MA 02116: Relocate before starting work (Required)

Work Location: Hybrid remote in Boston, MA 02116