Part-time Administrative Assistant
- American University
- Washington, DC
- Part Time
- About 1 month ago
Salary
$25 / Hour
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Job Description
American University is a student-centered research institution located in Washington, DC, with highly-ranked schools and colleges, internationally-renowned faculty, and a reputation for creating meaningful change in the world. Learn more about
American University
Department:
Time Type:
Part time Work Modality:
Union:
Job Description:
Description:
The Administrative Assistant’s main responsibilities will revolve around the programs administered by the Academy. Although supervised by the Senior Program Coordinator, the successful candidate will be in large part responsible for the development, implementation and maintenance of the different tasks related to the Academy programs, especially the LL.M. in International Human Rights.
The Administrative Assistant must possess excellent command of oral and written Spanish. This position will also provide administrative support to the LLM Program Coordinator as well as the two Co-Directors of the Academy. Additional duties will correspond with the Academy’s Summer Programs, including the Summer Program of Advance Studies on Human Rights and Humanitarian Law, the Interamerican Moot Court and other initiatives.
Essential Functions:
- Design and manage online resources, including social media accounts.
- Create and update program materials, including online materials.
- Communicate between program participants and managerial staff.
- Respond to emails and answer calls.
- Maintain office calendars and send out reminders of impending appointments.
- Proofread and make copies of various documents.
- Attending staff meetings.
- Type letters and reports as may be required from time to time.
- Compile and send bulk mail and email.
- Assisting in scheduling, planning and overseeing significant program events.
- Act as a liaison between different departments.
- Reserve equipment and equipment and conference rooms for presentations and in-office meetings.
Competencies:
- Serving Customers.
- Displaying Creativity.
- Prioritizing and Organizing.
- Championing Customer Needs.
- Building and Supporting Teams.
- Building a Customer Focused Organization.
- Acting Strategically.
- Acquiring and Analyzing Information.
Position Type/Expected Hours of Work:
- Part-Time, 27 hours per week.
- Specialist B
- Non-Exempt.
- This is a union-eligible position.
Salary Range:
- $25/hour, commensurate with experience.
Required Education and Experience:
- Bachelor’s Degree required.
Preferred Education and Experience:
- Two years of experience in administrative and/or secretarial experience.
- Excellent command of oral and written communication in English and Spanish.
- Demonstrated interpersonal, organizational skills and high attention to detail.
Preferred Education and Experience:
- Experience using and/or developing with some, if not all, of the following applications: Adobe Connect, Canvas, Web Conferencing tools, and HTML.
- Ability to learn new software applications quickly.
- Familiarity with synchronous and asynchronous learning.
- Ability to work well with diverse constituencies.
- Flexibility and proactive approach to problem-solving.
- Strong attention to detail and demonstrated excellence working in a fast-paced environment.
- Ability to multi-task and juggle many projects at once.
- Ability to work independently as well as a team member.
Additional Information:
- Applicants are strongly encouraged to attach a cover letter, resume, and content development sample or any online development work (5 pages max) to an online application.
Benefits
AU offers a competitive benefits package including a 200% matching retirement plan, tuition benefits for full-time staff and their families, several leadership development certificates, and has been recognized by the American Heart Association as a fit-friendly worksite.
Other Details
- Hiring offers for this position are contingent on successful completion of a background check.
- Employees in staff positions at American University must deliver their services to the university from either the District of Columbia, Maryland, or Virginia, or perform work on-site at the university.
- Please note this job announcement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
- American University is anE-Verifyemployer.
Current American University Employees
American University current employees must apply through their employee Workday account. If you are a current employee at American University, please log into Workday and select the Find Jobs report which will take you to our internal career listings.
Contact Us
For more information or assistance with the American University careers site, email .
American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.
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